Personal / Executive Assistant to the Group Chief Executive Officer (CEO) at PreDiagnosis

Position Summary

• Reporting directly to the Group CEO, the Personal Assistant provides executive, administrative, and development support to the CEO.
• The Personal Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.
• The Executive Assistant serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Essential / Primary Responsibilities
Executive Support:

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for meetings.
• Communicates with the management staff on CEO’s behalf and coordinates logistics with high-level meetings.
• Communicates directly and on behalf of the
• Drafts reports, and proposals; prepares and coordinates oral and written communication as assigned
• Acting as the first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organizing meetings and appointments, often controlling access to the CEO.
• Reminding the CEO of important tasks and deadlines.
• Typing, compiling, and preparing reports, presentations, and correspondence.
• Managing databases and filing systems implementing and maintaining procedures/administrative systems.

Experience & Education:

• The preferred candidate must have a Law Degree (LL.B).
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Five to ten years providing support for upper-level management in a related organization.

Skills & Abilities:

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Proficiency in Windows, including MS Word, EXCEL, and PowerPoint
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.