Personal Assistant to the Group Managing Director (GMD) at Proforce Limited

Reports To: Group Managing Director (GMD)
Location: Ode-Remo, Ogun State

Job Summary

The Personal Assistant to the Group Managing Director provides high-level administrative, organizational, and executive support to ensure efficient management of the GMD’s office. The role involves coordinating schedules, managing communications, preparing reports, and ensuring confidentiality in handling sensitive corporate information.

Key Responsibilities

Executive Administrative Support

• Manage and maintain the GMD’s calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, including preparation of agendas and documentation.
• Screen calls, emails, and correspondence on behalf of the GMD.
• Draft letters, reports, memos, and presentations as required.

Communication & Coordination

• Serve as a liaison between the GMD and internal departments, clients, and external stakeholders.
• Follow up on assigned tasks and ensure timely execution of management directives.
• Coordinate travel arrangements, accommodation, and logistics for official engagements.

Documentation & Record Management

• Maintain confidential files, records, and executive documents.
• Prepare meeting minutes and track action items.
• Ensure proper documentation and filing systems within the executive office.

Operational Support

• Assist in preparing management reports and presentations.
• Support planning and coordination of company events and executive engagements.
• Monitor deadlines and ensure timely submission of reports from departments.

Confidentiality & Professional Conduct

• Handle sensitive information with strict confidentiality.
• Maintain professionalism and discretion in all interactions.

Requirements & Qualifications

• B.Sc./HND in Business Administration, Secretarial Studies, Office Management, or related discipline.
• Minimum of 5 years’ experience as a Personal Assistant or Executive Assistant supporting senior management.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.

Key Competencies

• Executive Support & Coordination
• Communication Skills
• Confidentiality & Integrity
• Attention to Detail
• Time Management
• Problem Solving