Personal Assistant at The Source Computers Limited

Job Summary:

The Personal Assistant to the MD has the responsibility for providing Secretarial, Administrative and Confidential support to the Managing Director and his office. 

Duties and Responsibilities

• Manage the MD’s calendar, and set up meetings and appointments 
• Manage information flow in a timely and accurate manner; Ensuring important information and updates are brought to the MD’s attention promptly
• Answer phone calls, take messages, take various notes
• Travel Arrangement: Make Travel Arrangements for the MD and family (International and Local) Trips.
• Book international flights for TSC staff; Make travel and accommodation arrangement on behalf of TSC’s staff.
• Manage the MD’s office by ensuring the office is adequately supplied with the needed inventory and office supplies.
• Prepare Agendas, pre-meeting briefings and meeting papers
• Production/distribution of agenda and papers.
• Take minutes during meetings, distribute meeting minutes for actioning.
• Oversee the filing system in the MD’s office. 
• Manage Documents presented to for the MD’s signing. 
• Ensure all necessary subscriptions pertaining to the MD’s office are renewed as and when due.
• Receive and manage the MD’s visitors.
• Run personal errands for the MD
• Work with the HR and Admin on Assigned tasks
• Ensure the Meeting room is cleaned and ready for receiving staff for the weekly Business Review Meetings.

Educational Requirement(s):

• Minimum of a B.Sc. from a reputable Higher Institution

Skills and Competencies

• Administrative Writing Skills
• Microsoft Office Skills
• Analysis
• Professionalism
• Verbal Communication
• Office Administration Procedures
• Attention to Detail
• Telephone Skills
• Teamwork
• Patience