Personal Assistant/Secretary to the MD at Winelight Analytical Systems Nigeria Limited

Job Purpose: Administration of MD’s office and assisting in office Administration and support services

Duties & Responsibilities:

• Provide Secretarial/Clerical /Personal support to MD such as Filling, photocopying, binding, sorting, scanning, typing letters and other related correspondence.
• Manage incoming and outgoing calls and messages.
• Registering of mails.
• Update management visitor’s book in Excel.
• Update reception visitor’s data.
• Carry out reception duties to MD’s visitors.
• Prepare minutes of meeting and transcribe dictations.
• Handle and distribute all incoming and outgoing correspondence and faxes.
• Type and prepare all documents and correspondences such as letters, reports, tender, submission proposals and faxes etc.
• Update and maintain good filing systems.
• Communicate verbally and in writing to answer inquiries and provide information.
• Maintain MDs schedules and Calendars.
• Ensure MD’s needs such as meals and other supplies.
•  Ensure the kitchen is properly handled by the office assistant.
• Any other assignment as assigned by the management.
• Background  Experience / Qualification:
• Minimum Education:    B.SC / HND / B.A Art,  Social Sciences / Secretarial Studies (MSc has added advantage)
• Professional membership: Must be chartered/currently undergoing the career advancement training
• Must be flexible to travel with the MD on official assignment.

Minimum Relevant Experience:  4 years above

Age:   27-34yrs    

Must reside on the mainland