Personal Assistant at Pivotage Consulting

Job Description

• Manage the schedules of the executive team, including organizing meetings, appointments, and travel arrangements.
• Provide administrative support such as drafting letters, memos, and emails, as well as answering phones and responding to inquiries.
• Coordinate with internal and external stakeholders to ensure timely and accurate delivery of freighting and forwarding services.
• Ensure that all necessary documentation and paperwork are completed accurately and on time.
• Assist in the preparation of financial reports, invoices, and other relevant documents.
• Conduct research and compile data related to the freighting and forwarding industry, including market trends and competitor analysis.
• Maintain and update records and databases related to freighting and forwarding operations.
• Assist with the recruitment and training of new staff, as needed.
• Perform other duties as assigned by the executive team.

Qualifications

• Bachelor's degree in business administration, logistics, or related field preferred.
• 2-3 years of experience working as a personal assistant in a freighting and forwarding company or a similar industry.
• Excellent organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong communication skills, both written and verbal, with the ability to communicate effectively with internal and external stakeholders.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Strong attention to detail and accuracy, with the ability to maintain confidentiality and discretion.
• Ability to work independently and as part of a team, with a positive attitude and a strong work ethic.