Personal Assistant at HT-Limited

Job Description

Work as Personal Assistant. Will be working in a fast paced environment and engaging with different tiers of stakeholders.

Must be trained in ONE of the following disciplines:

•  Accounting
•  Human Resources
•  Business Administration

Must be:

• Age Bracket 28 - 35
• Must be savvy in digital marketing
•  Good Administrator
• Hard working with eye for detail
• Confident, Firm and Discreet
• Flexible and can travel at short notice

Must have:

• Excellent written and spoken English
• Administrative and analytic skills
• Basic Computer Skills with ability to use Microsoft Word, Microsoft Excel, Email and the Internet.
•  Min 5 years post qualification experience
•  Willingness and aptitude to learn the use of new IT systems and software
• Negotiation and persuasive skills
• Ability to plan and delegate as necessary

Duties

• Administrative duties - Devising and maintaining office systems, including data management and filing;
• Arranging travel, visas and accommodation;
• May required travelling and taking notes or dictation at meetings
• provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the C.E.O;
• Taking dictation and minutes of meeting;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the C.E.O is well prepared for meetings;
• Liaising with clients, suppliers and other staff;
• Carrying out specific projects and research;
• Responsibility for accounts and budgets;
• Deputizing for the C.E.O, making decisions and delegating work to others in the C.E.O absence.