Office Assistant at Tribest Coporate Support Ltd

Role Overview

• The Office Assistant will provide essential administrative and operational support to ensure the smooth daily running of our asset management firm.
• This role requires a high level of professionalism, discretion, and the ability to multitask in a fast-paced corporate environment.
• You will be the first point of contact for clients, regulators, and vendors, playing a key role in maintaining the firm’s professional image.

Key Responsibilities
Administrative & Office Support:

• Reception Management: Greet and direct clients (including HNWIs) and visitors with a warm, professional demeanor.
• Document Handling: Assist in filing, scanning, and organizing sensitive investment documents, KYC (Know Your Customer) records, and corporate files.
• Correspondence: Manage incoming and outgoing mail, including coordinating with local courier services (e.g., DHL, GIGM) for urgent document deliveries.
• Meeting Coordination: Prepare boardrooms for investment committee meetings, ensuring all necessary stationery, refreshments, and technology (AV/Zoom) are set up.

Operations & Logistics:

• Inventory Management: Monitor and restock office supplies (stationery, toiletries, pantry items) to ensure zero downtime in office operations.
• Vendor Liaison: Coordinate with external vendors (cleaners, security, water suppliers, and maintenance technicians) to ensure the office environment remains pristine.
• Petty Cash: Assist in managing minor office expenses and maintaining accurate records for reimbursement.

Executive Assistance:

• Schedule Support: Provide occasional support to senior analysts or executives with printing, binding presentations, or light scheduling.
• Travel Coordination: Assist in making local travel or hotel arrangements for visiting consultants or team members when necessary.

Requirements & Qualifications

• Education: OND, HND, or BSc in Secretarial Studies, Business Administration, or a related field.
• Experience: 1–3 years of experience in a similar role, ideally within the financial services, legal, or professional services sector in Lagos.
• Tech Savvy: Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Communication: Excellent verbal and written English communication skills; ability to interact confidently with high-level professionals.
• Professionalism: Exceptional grooming standards and a polite, helpful attitude.
• Local Knowledge: Familiarity with Lagos business districts and logistics.