Office Assistant at Food and Agriculture Organization Of the United Nations

Tasks and responsibilities

The role and responsibilities are as follows:

• Assist in the management of appropriate book-keeping of office expenditures, general administration, set up of filling and archive system;
• Examine and process a variety of payment/reimbursement/disbursement of various vendor payments;
• Collating and submission of payment requests to Abuja finance unit.
• Manage the petty cash at field level and submit regular financial report to the finance team at Abuja;
• Assist submission of monthly timecards of the project personnel.
• Assist in submission of Travel Authorizations in the workflow system for FAOR approval.
• Maintenance of the filling system ensuring safekeeping of all the project related documents;
• Update local asset records based on the outcomes of regular physical inventory and should identify obsolete/un-usable properties/items for disposal; 
• Act as custodian for management of office stationery supplies including maintenance of stock list of stationary, distribution of stationary as required by staff and keeping a log of distribution.
• Timely submissions of payment request to Finance unit.
• Appropriate filling system of all finance/procurement/project documents and keep records for future reference.
• Update inventory database.
• All reports and other relevant materials archived and uploaded on FAO shared drive Relevant public information products developed and disseminated at the national, regional and global levels.
• Perform any other related duties as required. Perform any other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements    

• University Degree in Human Resources, Social Sciences, Administration, or a relevant field preferred. 
• Minimum of 3 years practical experience in Administration management, contract and asset operations) including at least 2 years work experience with UN System, multilateral institutions or international NGOs;
• Working knowledge in English language is required.
• Nationality of Nigeria.