Office Administrator at Tetra Tech Company

Details

• We are recruiting for an Office Administrator to manage the administrative functions of the office in Jigawa for Coffey Nigeria Limited and WYG Limited.

Job Summary

• Based in Jigawa, this position works together with the Northern Operations Team to manage all administrative functions of the state office in Jigawa and while ensuring compliance with company standards.

Key Responsibilities
This is a full-time role providing administrative, operational, financial and procurement responsibilities including:

• Coordinating the day-to-day logistics management (travel movement, hotels, cars, organising meetings and events) in line with project requirements, and in line with company and DFID procedures.
• Identifying and managing service providers and negotiating rates as required.
• Assisting in preparation of purchase orders (PO) and agreements and maintaining respective billing records.
• Ensuring all expected goods are received, in accordance with PO, specifications, and in good condition.
• Ensuring adequate provision of appropriate IT equipment and support.
• Providing guidance to the intervention teams on budgeting for logistics.
• Handling all activities related to assets, maintenance and services of the state office in accordance with established policies and procedures
• Ensuring that administrative matters are handled expeditiously in a professional and courteous manner.
• Procurement, storage, inventory and disbursement of office supplies, kitchen consumables and cleaning items.
• Assisting in managing all events (workshops, seminars and conferences) for all clients in the state.
• Regular inspection of the office building, premises, furniture and equipment to ensure they are in good working condition and making arrangements for routine maintenance as the need arises.
• Ensuring that costs of expenditures are controlled.
• Managing the office generator, ensuring that sufficient fuel is available.
• Recommending methods and procedures to improve the functioning of the State office.
• Daily management of the vehicle fleet and car hire requests for the State.
• Maintaining accurate records for all vehicles on repairs, accidents, registration etc.
• Ensuring driver’s adherence to Journey management SOPs including monitoring of car tracking systems.
• Assisting with performing other duties as may be required.

Education and Experience

• Bachelor's degree in Business Administration, or a closely related field,
• At least 5 years' experience in development projects or in the public or private sectors in Northern Nigeria
• Experience in project management planning;
• Budget management, stakeholders and event management experience,
• Excellent verbal communication skills in English and Hausa,
• Excellent writing skills in English
• Experience operating a computer including using Word and Excel at an advanced level
• Experience managing an office.

Special Requirements:

• The position will be based in Jigawa
• Some travel and out of hours work may be required.