Nigeria - Supply Manager (M/F) - Maiduguri at Solidarites International

The supply manager will implement and supervise all supplies operations for Northeast base.

He/she will organize and supervise, procurement, storage management and freight for all our operation in Borno states, in the frame and in accordance with SI processes and guidelines. He/she will manage the base Supply team.

SUPPLY MANAGEMENT

• Carry out a purchasing environment analysis for Borno state.
• Supervise the update of price lists and supplier files.
• Manage the Solidarités International purchasing procedures and those from donors funding the programs.
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints.
• Supervise the preparation of purchasing documents and draft the contracts.
• Manage call for tenders.
• Supervise purchase activities, ensuring that SI processes, validation rules and procedures are observed.
• Select suppliers and negotiate prices, deadlines and delivery methods.
• Ensure that purchase files are complete and archived in accordance with Solidarités International procedures.
• Monitor and lead the negotiations with suppliers.

COORDINATION STORAGE MANAGEMENT

• Select storage locations and ensure security of those premises.
• Ensure material is stored under suitable conditions and monitor expiration dates.
• Ensure storage management procedures are followed. Ensure entry and exit of stock are monitored and documented.
• See that all documentation linked to stock is complete and correct.
• Supervise physical stock inventory.

FREIGHT MANAGEMENT

• Supervise the reception of the materials.
• Organize, Supervise the freight from Maiduguri to SI subbases. Select the best transport mean, adapted to the freight and the security situation.
• Ensure necessary authorizations are obtained.

HUMAN RESOURCE MANAGEMENT

• Supervise the base supply team.
• Conduct performance reviews for members of the base supply team.
• Organize formal team meetings at regular intervals.

REPORTING/CAPITALIZATION

• Ensure the compilation of price and supplier lists.
• Consolidate logistics packs monthly and pass on to the logistics coordinator.
• Provide the logistics coordinator with all information needed to draft intermediary and final reports.
• Pass on purchasing reports for closed programs to the coordinators at the established frequency.

SPECIFIC STAKES AND CHALLENGES

• Empower the inter-department communication (with program, finance, logistics….) at the base level to generate/increase global understanding of the mission and of challenges in the different departments.
• The remote management affects the management capacity and capacity building, limited presence in the field.

PRIORITIES FOR THE 2/3 FIRST MONTHS

• Build up the team after recent restructuration and empower interdepartmental workflow.

YOUR PROFILE

EDUCATION:

• Education background in Management, Logistics, Supply chain…

EXPERIENCE:

• Professional experience: 12 months of experience in similar position.
• experience in remote management would be an asset.
• Very good negotiation skills.
• Management skills.
• Previous experience with SI is a strong asset.

TECHNICAL SKILLS AND KNOWLEDGE

• Previous experience in remote management and team setup.
• Excellent analytical skills, writing and speaking.
• Knowledge of general logistics management.
• Excellent knowledge of MS office applications (Word, Excel, Powerpoint).
• Knowledge of link software will be a strong asset.

SOFT SKILLS AND SPIRIT

• Autonomy and flexibility.
• Stress management skills: the ability to work under pressure to meet tight deadlines, with peaks of heavy workloads.
• Team player, capacity to give a positive dynamic to a young team whilst being fully part of the base’s management team.

LANGUAGES

• Fully fluent English: speaking, reading, and writing skills.