Logistics Officer at Premiere Urgence Internationale (PUI)

General Objective

• Under the supervision of the Logistics Manager, the Logistics Officer supports the maintenance, security, and follow-up of PUI equipment, goods, and premises.
• He/She also assists with activities related to fleet management, assets, movement, IT, communication, and reporting, in accordance with PUI standards and procedures, to ensure optimal functioning of logistics operations.
• The Logistics Officer works under the direct supervision of the Logistics Manager.

Responsibilities and Task
Equipment:

• Dispatch the equipment on the base according to the needs, and update the equipment list accordingly
• Ensure that the assets are properly maintained and maintenance intervals and procedures are respected
• Monitor and facilitate repair orders
• Inform his/her direct supervisor in the event of an inability to carry out the work requested which requires the intervention of a daily worker or specialized technician
• Ensure the equipment and machines used by teams are cleaned and kept in good condition.
• Records all PUI equipment in the Equipment follow-up sheet
• Ensures that all allocated equipment is duly recorded in the staff asset form
• Follow-up the maintenance of all equipment according to the planning and PUI procedures
• Ensure the correct use of all equipment and provide training to PUI staffs or contractors if necessary
• Communicate equipment needs and damages to the Deputy logistics Manager

Store Management:

• Ensure all requests of stock are sent and delivered to the requesters in a timely manner
• Communicate all delays or variances in inbound/outbound freight to the different department
• Monitor the quality of products at the time of reception, in coordination with the Supply-chain Team.
• Regularly monitor the quality of products during storage. Pay special attention to expiration dates
• Plan warehouse layout and space requirements (to prevent loss or damage and achieve warehouse optimization) and organize the implementation.

IT / Communication:

• Follow-up and update communication credit for the whole mission
• Communicates maintenance needs of all IT equipment (computers, printers, etc.) and proposes solutions to the Logistics Manager
• Assist workers or specialized technicians if needed
• Follow up the quality-of-service provision for internet and equipment maintenance

Documentation and Reporting

• Give daily report to the Logistics Manager about the progress of the logistics activities
• Archive and centralize logistics files related to his domain

Team Management:

• Organize the guards schedules in the premises
• Plan and follow up the activities of the staff under his/her line management
• Identify the needs for trainings and prepare relevant training material for the logistics department
• Run the performance appraisal of the staff under his/her supervision