Logistics Assistant at Terre des hommes Foundation (Tdh)

Location: Maiduguri, Borno
Employment Type: Full-time
Contract Duration: 12 Months

General Description of the Position

• Under the supervision of the Logistics Officer, the Logistics Assistant is providing support to her/his line manager for the implementation of a logistics framework tailored and organized around efficient logistics support at the delegation level. S/he is also committed to the management, respect, compliance, and efficient implementation of all related policies, rules, procedures, and good practices.
• S/He works in complete line with the project strategy defined for the intervention and her/his responsibilities embrace:
  • Premises management
  • Stock management
  • Reporting.

Key Responsibilities Include (but are not limited to)
Premises Management:

• Ensure the application of safety and security measures in compliance with Tdh policies
• Make inspection visits to assess the rehabilitation needs of the premises
• Supervise the rehabilitation works until completion
• Record all rehabilitation works of premises in the Utilities & Repairs follow-up
• Ensure that generators are in good condition, checked, reliable and safe to use
• Make sure the generators service schedule is done on time and inspected after service is done
• Ensure the proper completion of the generators’ logbooks, and vehicle movement records by the guards and perform regular inspections.

Stock Management:

• Ensure that all supplies are handled and stored according to Tdh policies and procedures in a timely and efficient manner
• Ensure proper stock management through stock cards, recording of stock movements to guarantee accurate reporting at all time
• Conduct periodic inventories and send the report to her/his line manager
• Ensure a proper filing system of stock documentation (hard and soft).

Reporting / Communication:

• Report regularly to her/his line manager related information on work progress
• Ensure to provide the monthly logistics reports on time to her/line manager (stock inventories, generator fuel consumption, utilities & repairs follow-up)
• Take part in meetings relating to logistics aspects
• Report to her/his line manager any alerts of non-compliance with Tdh logistics processes or policies.

Others:

• Agree to comply with the Tdh Code of Conduct and promote the Child Safeguarding policy
• Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected
• Adhere to and enforce current administrative and logistical regulations and procedures
• The duties and responsibilities listed above are representative of the nature and levels of work assigned and are not necessarily all-inclusive.

Requirements
Experience / Competencies:

• Relevant professional qualification in Logistics or equivalent - can be compensated with experience (at the discretion of the recruitment team)
• Minimum of 2 years experience as a Logistics Assistant or similar position
• Proven knowledge in the following fields: Premises management and Stock management
• Good IT knowledge: Excel, Outlook
• Experience working with NGOs (Non-governmental Organisations) is an advantage.

Skills:

• Good organizational skills including the ability to work to deadlines, and priorities, pay attention to details, and ability to solve problems
• Good oral communication, writing, and reporting skills in English
• Proactive, autonomous, rigorous
• Willingness and motivation to work in an international and intercultural context
• High sense of integrity, rigor, and flexibility
• A good understanding of local languages such as Hausa and Kanuri will be an advantage.

Remuneration
N229,000 Monthly.