Legal Secretary at Globalclique

Our Profile

• We are a reputable law firm located in Lagos, Nigeria, renowned for our broad expertise across various practice areas. As a cohesive and collaborative partnership, we foster a friendly, team-focused work environment.
• Our mission is to empower clients to confidently navigate change by harnessing their strengths and offering unwavering support during difficult times.
• To meet the increasing needs of our growing client base, we are looking to add a detail-oriented secretary to our dynamic team.

Job Description

• We are seeking an organized, proactive, and detail-oriented Secretary to join our esteemed law firm. The ideal candidate will provide administrative support to attorneys, maintain office efficiency, and assist in ensuring the smooth operation of day-to-day tasks.

Key Responsibilities

• Manage attorneys' schedules, appointments, and meetings.
• Draft, proofread, and format legal documents, correspondence, and reports.
• Handle sensitive and confidential information with discretion.
• Serve as the first point of contact for clients via phone, email, and in person.
• Relay messages and correspondence promptly to the appropriate personnel
• File, organize, and maintain legal documents and case files.
• Coordinate the delivery and receipt of legal documents.
• Monitor deadlines and ensure timely submission of filings.
• Order office supplies and maintain inventory.
• Assist in preparing materials for meetings, presentations, and court filings.
• Collaborate with other staff members to support the smooth functioning of the office.
• Operate office equipment, including computers, scanners, and copiers.
• Utilize legal management software for case tracking and document retrieval.

Job Requirements

• HND/ BSc /MSc. in Office Administration or a related field.
• Prior experience as a personal assistant and having worked in a busy law firm is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Familiarity with legal terminology and procedures is a plus.
• Ability to work under pressure and meet tight deadlines.
• High level of professionalism and confidentiality.

Job Evaluation:

• The Office Secretary is vital to maintaining the office's efficiency and organization. Performance will be evaluated based on:
• Timeliness and accuracy in completing tasks.
• Quality and professionalism of correspondence and documentation.
• Effectiveness in managing schedules and meeting deadlines.
• Ability to maintain a well-organized and efficient workspace.
• Proactive communication with attorneys, clients, and team members.