Information Management Officer (TJO), P4 at United Nations

Job Opening Number: 20-Information Management Systems-OCHA-136581-J(X)
Location: Maiduguri, Borno
Department / Office: Office for the Coordination of Humanitarian Affairs

Org. Setting and Reporting

• This position is located in the Operations and Advocacy Division, Office for the Coordination of Humanitarian Affairs (OCHA), which is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
• This temporary job opening is being advertised for the position of Information Management Officer which is based in Maiduguri, OCHA Nigeria. The Information Management Officer reports to the Deputy Head of Office.

Responsibilities
Within delegated authority, the Information Management Officer will be responsible for the following duties:

Coordination:

• Establish and maintain an information management network in accordance with IASC guidance to facilitate humanitarian information exchange and the promotion of data and information standards.
• Monitor and analyze trends and developments affecting the humanitarian situation in the assigned country, and undertakes research to expand and validate available information to improve situational awareness and analysis; support and contribute to inter-agency needs assessments and analysis, including the development of the Humanitarian Needs Overview and the Humanitarian Response Plan.
• Lead and/or participate in large, complex projects, including the establishment of information management systems, assessment and analysis tools and methods; support coordination of international humanitarian/emergency assistance for complex emergency/disaster situations; ensures necessary support to inter-agency.
• Engage with a wide range of humanitarian partners, actors and other stakeholders, both formal and informal, to ensure that information activities are coordinated and consistent with national standards and practices.
• Provide training and expertise on the use and development of information management tools and platforms to OCHA staff and humanitarian partners.
• Advocate for the use of data standards and common platforms, and for the open exchange of information.
• Identify in-country activities that could benefit from remote information management capacity.
• Coordinate remote IM support provided by other OCHA offices and non-UN actors.

Information Management Unit and Integrated Team Management

• Advise the OCHA Head of Office on operational information management, including strategic and immediate priorities.
• Support the development and implementation of a strategic approach to managing information around the humanitarian programme cycle, including supporting common information processes such as preparedness, needs assessment, strategic planning, resource mobilization, implementation and monitoring.
• Provide strategic and day-to-day management of the information management unit (IMU) and related staff, including deployment of surge and other short-term staffing.
• Take overall responsibility for the management of information and the production and dissemination of high-quality information products, tools and services.
• Liaise with external actors, including senior staff in humanitarian and development agencies, government and the military.
• Advise the head of office on strategic use of communications and information.
• Provide leadership and vision to the integrated information team. Enable a collaborative approach between different areas of expertise within the team, foster innovation, stimulate early adoption of tools and technologies, and support team building and capacity development through continuous coaching and training of team members.
• Oversee the drafting, stylistic design, editorial coherence and production of all information and reporting materials intended for external use, such as maps, infographics, reports, press releases, bulletins and situation reports.
• Recruit staff, taking due account of geographical balance; manages, guides, develops, trains and fosters teamwork and communication among staff under his/her supervision.
• Carry out programmatic/administrative tasks necessary for the functioning of the section, including preparation of budgets, assigning and monitoring of performance parameters, reporting on budget/programme performance and evaluation of staff performance.
• Performs other related duties, as required.

Competencies
Professionalism:

• Demonstrates knowledge and understanding of theories, concepts and approaches relevant to the management of information in complex emergencies, disaster preparedness, disaster response and early recovery; Ability to identify issues, analyse humanitarian trends and participate in the resolution of issues/problems;
• Ability to conduct data collection using various methods;
• Demonstrates conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and competence in the use of various research sources, including electronic sources on the internet, intranet and other databases;
• Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities;
• Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Client Orientation:

• Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Technological Awareness:

• Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Requirements
Education:

• Advanced University Degree (Master's Degree or equivalent) in Information Management, Information Systems, Social Science or related field. A first-level University Degree in combination with two additional years of qualifying experience may be accepted in lieu of the Advanced University Degree.

Work Experience:

• A minimum of seven years of progressively responsible experience in information management, information systems, disaster management, humanitarian affairs, or other related areas, is required.
• Experience in managing information in disaster response or complex emergencies is desirable.
• Experience within the UN system or an international organization is desirable.
• Experience in the region is desirable.

Languages:

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

Assessment:

• Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.