Human Resources Manager at Alliance for International Medical Action (ALIMA)

MAIN ACTIVITIES:

HR Management

• Under the supervision of the HR Coordinator ensure technical and Administrative Management of the Mission’s Human Resources and implementation of Alima HR Policies, procedures and internal regulations rules
• Implements the human resources management component of the ALIMA, Mission Strategic Plan;
• Ensures that best practice in human resources management is available for and applied to all ALIMA personnel;
• Ensures that personnel contracts are fair and compliant with both ALIMA, and Nigeria MISSION national standards;
• Participate in disciplinary procedures to ensure legal compliance and clear documentation
• With the support of the HR Coordinator and feedback from the bases, identify the challenges and gaps in HR policies and their implementation
• Support in the development of new policies
• Support HRCO to review the mission Internal Regulations annually, ensuring that it is compliant with ALIMA, local labor and tax laws.

Recruitment, On-boarding and Off-boarding

• Ensure that personnel recruitment, induction, performance appraisals, contract compliance and renewals, and exits are correctly managed in line with ALIMA standards;
• Handle the planning, recruitment, selection, briefing/debriefing and well-being of all national staff including related administrative processes.
• Ensure that all staff have valid, job contract, job descriptions, a complete physical updated file and properly reported to the Government agencies.
• Ensure timely and correct payment of national staff according to national labour law and ALIMA guidelines, including timely payment of Staff Social Security, income tax or other taxes as required by Labour law.
• Participates in the briefing and debriefing of expatriates and ensure the on-boarding or off-boarding process is completed
• Employee Development and Performance Management
• Coaches, performance manages the HR staff,
• Ensures the regular review and appropriate application of levels of personnel financial compensation and benefits;
• Ensure that an annual HR development plan is updated quarterly
• Ensures the appropriate training and development of personnel;
• Ensure the correct application of ALIMA policies that relate to personal behaviour and policy compliance;
• Ensures communication with all staff, as appropriate, on HR and administration matters that affect them;
• Works closely with, and seeks guidelines and support from the HR Coordinator.

Processing of the monthly payroll

• Update the payroll database regularly throughout the month, ensuring that all additions, deletions and changes are recorded completely and accurately and that supporting documentation is filed. 
• Consolidate and review mission payroll, ensuring it is accurate and complete.
• Work with the Base Admins and to ensure that signed time sheets and pay slips are received, tracked and filed correctly for all staff
• Control the payroll from ODOO and ensure all the backup are done and filed monthly
• Ensure all the national staff are enrolled and have their pension PIN number, TIN Number and NHF and follow up with Finance for payment taxes, social security, pension, national house fund and other charges
• Submit a final version of the payroll database to the HRCo on a monthly basis
• Produce annually statement of taxes remittances to all coordination team and ensure some practice is done in the project

Staff, Safety, Health and Working Environment

Ensure that obligations are met in terms of Hygiene, Safety and working conditions in compliance with the occupational health and safety policy;

Maintain HR Files/Records

• Ensures that standard personnel data is stored appropriately, updated in timely fashion, and is available as required;
• Maintaining systematic HR databases and filing systems (incl. staff lists, leave register etc.) and technical referent of Homere Management
• Ensure that all the absences are properly monitor and Homere is updated on all the absence and all documentations are filled properly

Reporting, Data and Communication 

• Coordinate the planning, recruitment, selection, briefing/debriefing and well-being of all national staff including related administrative processes
• Responsible for compilation and verification of project and coordination monthly report before submission to the HR Coordinator
• Contribute to the HR Monthly HR Sitrep
• Support the finance department and each base to prepare the HR portion of internal and external audit.

Implementation of prevention measures against abuse of power, gender-based and sexual violence: 

• Ensures that his/her team, partners and community members are aware of ALIMA\'s policy and have access to information (complaint escalation mechanism, focal point...).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.