Human Resources Assistant (Maternity Cover) at Action Against Hunger | ACF Nigeria LTD/GTE

Action Against Hunger is currently looking to fill the role of Human Resources Assistant who will be responsible to performs a variety of administrative tasks related to the HR administrative functions ensuring effective and efficient execution of HR processes and activities.

Reporting to: Human Resources Officer

Proposed start date: April 2023

Duration: 3 months

Work location: Abuja, FCT

Starting Basic Salary: 216,006 NGN per month (excluding other benefits)

Key responsibilities:

• Create employee personnel files for all new joiners on a monthly basis;
• Request, compile and update employee personnel files with all relevant new joiners documentation – employee personnel data form, HR policy acknowledgement form, Code of Conduct acknowledge form etc - in liaison with relevant base HR teams;
• Update all current employee personnel  files with newly completed revised HR documents as required;
• Maintain an electronic and hard copy filing system for personnel files;
• Create and maintain an organized filing system for all leavers in the mission, ensuring files for all leavers in a month are separated and filed accordingly;
• Act as the liaison between national staff in Abuja and the health insurance provider to resolve any issues in accessing coverage and ensure proper tracking of all issues is maintained;
• Provide support to staff in Abuja to process refunds with the health insurance provider where necessary;
• Act as the custodian of the mission’s staff ID card printer and print new cards for all national and international staff in the mission;
• Track all national and international staff ID card expiry dates in order to manage the printing of renewal ID cards;
• Act as the focal point for delivering HR documents to the field offices and receiving same from the field offices;
• Support the Human Resources Officer to track leaves;
• Collect and file all the approved leave request forms;
• Support to plan and organize HR-related events (general staff meetings; parties, etc.) and take minutes where required;
• Request and compile the completed 10 Minutes Conversation and Performance Appraisal forms for all national staff in the Abuja office on a monthly basis, ensuring the relevant tracker is accurately updated.

Position Requirements:

• Bachelor's degree in Human Resources, Public Administration, Business Administration, Law or any related Social Science discipline; Bachelor degree in any of these disciplines is a plus;
• 2 years’ work experience with at least 1 year in a related role;
• Understanding of national labor law and employment norms and practices;
• Excellent verbal and written communication skills;
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
• Computer literate including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook);
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Able to maintain confidentiality;
• Capacity for analysis, synthesis and reporting of large amounts of information;
• Previous experience working for INGOs an asset, particularly health related INGOs;
• Fluency in one or more National/regional languages an asset.