Human Resource Manager at Centre for Social Cohesion Peace and Empowerment (CENSCOPE)

Key skills

• Demonstrate competency in using Microsoft Office Package
• Excellent presentation and writing skills.
• Excellent interpersonal and leadership skills.
• Good command of the English language (written and oral) and ability to interact in local languages: Hausa and Kanuri
• Proven work experience in multicultural environments
• Ability to adapt to working conditions and tasks that may change with the reality of the field

Compliance 

• Ensure all HR internal policies and procedures are compliant with Nigeria labour laws and regulations
• Ensure that probation periods, contract expiration dates are monitored effectively and action taken in a timely manner.
• Maintain communication with local authorities including tax office etc. to maintain strong local governmental relationships.

Recruitment 

• Support management in the full cycle of the recruitment process, including vacancy announcements, interview set-ups, staff inductions, as well as onboarding and off boarding.
• Prepare staff employment contracts and amendments in accordance with legal requirements, available templates and regulations.

HR Administration

• Prepare other HR documentation including termination/warning letters, acting allowances, queries, dismissal etc.
• Ensure that HR files contain the mandatory documentation according to the internal checklist and legal regulations.
• Ensures the HR is up to date through regular checks of data and maintains the HR systems as required
• Maintain and update staff absences and liaise with Finance Department for payroll purposes.
• Assist the Finance Manager in establishing annual leave planning to plan staff shifts and cover operational needs.
• Assist in staff travel planning.
• Focal point for staff and consultants on insurance policy. 
• Review payroll for staff and act as point of contact for any payroll related queries. 
• Assist in the drafting of various communication documents, administrative letters and facilitation of meetings to inform national employees of HR rules and procedures 
• Assists the Finance Manager in the event of an internal and/or external audit or inspection

PERSON SPECIFICATION

Knowledge, Skills and Experience

Essential:

• Bachelor’s degree in business administration, HR Management, or any other relevant field.
• Fluency in English Language
• Minimum 3 years of relevant work experience.
• Experience using HR database management
• Proficiency in Microsoft Office Tools.
• Good organizing and interpersonal skills
• Strong facilitation skills, and familiarity with onboarding skills

Nice to Have:

• Previous experience in humanitarian sector.
• HR data management experience. 
• NGO experience.

Personal Attributes

• Attention to detail, smart and sharp with ability to communicate. 
• Ability to identify issues, analyze and participate in the resolution of issues/problems.
• Ability to mediate between two conflicting entities
• Excellent communication, organizational and managerial skills. 
• Demonstrated understanding of humanitarian principles and practices.
• Ability to work effectively and efficiently unsupervised.
• Strong work ethic and capacity to take responsibility for his/her own actions.
• Be able to work under pressure. 
• Confidentiality, integrity, and a sense of conflict-of-interest prevention.
• Self-motivation, courtesy, and humility.
• Capacity to work in multicultural environments.