Human Resource And Administrative Assistant at Leprosy Mission Nigeria

To provide administrative, logistics and human resource functions of TLM-Nigeria.

Principal Responsibilities:

• Support the HFA in the management and administrative functions of NCO and States Projects.
• Support the HFA in the logistics of NCO and States Projects in areas of Events, Supplies, Inventory and Maintenance.
• Support the HFA in the Personnel management of NCO and States Projects.

Main Tasks:

Administrative task:

• Support the HFA in the day-to-day operations in National Coordination Office (NCO) by ensuring that all inputs such as communications and equipment are at their optimum performance.
• Support the HFA in the organization of meetings such as Project leaders meeting, Staff Conferences, International meetings, etc.
• Manage the daily, weekly and monthly appointment schedule of the National Director.
• Manage the National Director’s local and international travels and proactively coordinate the preplanning with internal functions involved.
• Supervise and oversees the security aspect of National Coordination Office.
• Take minutes of meetings and ensure distribution of meeting to appropriate quarters.
• Manage TLMN official e-mail by screening and prioritizing electronic mail, communications call from internal and external sources.
• Schedule meetings and coordinate appointment requests in line with the National Director’s instructions.
• Daily supervision of junior staff to ensure compliance and optimum performance of duties.
• Provision and general maintenance of office equipment, tools and timely repair of faulty equipment. Logistics task:
• Maintain stock and order general office supplies (Refreshments, stationery and cleaning).
• Participate in systems review of TLMN projects and NCO as directed.
• Assist in the procurement of Capital Items, drugs, literature and any other resources or materials sourced locally or internationally for NCO or field use
• Assist in the distribution of Capital Items, drugs, literature and any other resources or materials sourced locally or internationally for NCO or field use.
• Support the HFA in the maintenance of TLM properties in the office and field.
• Organize travel itinerary include hotel accommodation and other logistics for visiting guests within the country and international guests.
• Monitor NCO Vehicle movements, logging and functioning to ensure periodic servicing when required. Human Resource task:
• Support the national Director in dealing with all aspects of matters concerning personnel including:
• Assist staff in facilitating visas for travel and arranging invitation letters for international visitors.
• Prepare letter of appointments, update/renewal of contract and job descriptions for staff.
• Processing requests for leave by staff.
• Assists as required in staff recruitment process in areas of advertisement for job openings, inviting candidates for interview, and induction of selected candidates.
• Send out Appraisal form and collate for National Director’s attention at the end of each year.
• Constant update of staff files and efficient filing system of official documents for easy retrieval and referencing.
• Perform other duties as required.

PERSON SPECIFICATION

Attributes Essential Desirable

Qualification 

• B.Sc./HND Business Admin., Secretarial Studies or other related qualifications.

Experience

• 2 - 3 years’ experience in a nongovernmental organisation (local or international) and other reputable organizations and development agencies

Skill

• Excellent written and oral communication skills.
• Ability to use a computer (Microsoft office suit application)
• Ability to communicate well and good interpersonal relation with people.
• Sound judgement to assess issues and take right decisions.
• Good team player Knowledge in French is an added advantage Personality
• Committed Christian with good Christian testimony.
• Ability to take initiative.
• Ability to work unsupervised.
• Ability to adapt
• Honest and dedicated.
• Ability to manage people under him very well.
• Problem solver Circumstances
• Willingness to work for extended hours.
• This is a non-travelling job.

Willingness and Flexibility in unpredictable circumstances