HR Officer at Simba Group

Job Purpose

• To provide day-to-day HR support across all operations by managing recruitment, employee attendance, overtime, documentation, and general HR administration to ensure smooth and efficient people management processes.

Key Responsibilities
Recruitment & Onboarding:

• Coordinate end-to-end recruitment processes — job posting, shortlisting, scheduling interviews, and onboarding.
• Maintain a database of applicants and track recruitment activities.
• Prepare and issue offer letters, intent letters, and employment contracts.
• Facilitate staff induction and orientation for new employees.

Attendance & Overtime Management:

• Track and monitor daily staff attendance using the biometric or manual system.
• Collate and verify attendance reports for payroll processing.
• Prepare, review, and submit monthly overtime schedules and allowances for approval.
• Ensure accuracy and compliance in attendance and overtime documentation.

HR Administration & Employee Relations:

• Maintain and update employee personal files, records, and HR database.
• Handle staff requests, leave applications, and queries professionally.
• Assist in managing disciplinary processes and staff welfare programs.
• Support in communication and implementation of company HR policies and procedures.

Performance & Compliance:

• Assist in performance appraisal coordination and tracking of staff KPIs.
• Ensure adherence to company policies, labor laws, and standard HR practices.
• Prepare periodic HR reports (headcount, turnover, recruitment status, etc.).

General Support:

• Participate in HR audits, compliance checks, and internal reviews.
• Support HR projects and initiatives as assigned by the HR Manager.

Requirements & Qualifications

• B.Sc / HND in Human Resource Management, Business Administration, Industrial Relations, or related field.
• 2–4 years relevant HR experience, preferably in a manufacturing, sales, or FMCG environment.
• Strong knowledge of HR processes — recruitment, attendance management, payroll support, and employee relations.
• Excellent communication and interpersonal skills.
• High attention to detail and good organizational ability.
• Proficiency in MS Excel and HR-related software (attendance systems, HRIS, etc.).
• Membership or student membership of CIPM is an advantage.

Key Competencies:

• Confidentiality and professionalism.
• Strong analytical and reporting skills.
• Proactive and result-oriented attitude.
• Ability to multitask and manage time effectively.
• Team spirit and integrity.