HR / Corporate Services Executive at Smart Partners

Purpose

• The purpose of this Scope of Work is to define the duties, deliverables, and performance expectations for the HR/Corporate Services Executivewho will oversee Human Resources, Administration, and Finance operations.
• The role ensures compliance, operational efficiency, and effective staff and financial management in alignment with oranization’s goals and values.

Overview of Responsibilities

• The HR/Corporate Services Executive shall act as the central coordinating point for all corporate services functions, Human Resources, Administration, and Finance, providing strategic and operational support to management. The HR/Corporate Services Executive will:
• Serve as the first point of contact for staff-related issues.
• Ensure compliance with HR and financial policies.
• Maintain a strong internal control environment.
• Support management in decision-making related to staffing, budgets, and operations.

Key Deliverables
Human Resources Management:

• Implement and maintain HR policies, ensuring compliance with labour laws and company standards.
• Oversee manpower planning, recruitment, onboarding, and staff exits.
• Manage staff performance tracking and disciplinary processes in line with company policy.
• Ensure accurate maintenance of personnel files, payroll inputs, leave and attendance records.
• Drive training and development initiatives, including induction and compliance training.
• Support staff welfare, health, safety, and wellbeing programs.
• Coordinate annual performance appraisals and salary review processes.
• Provide periodic HR reports and analytics to management.

Finance Oversight:

• Supervise finance operations, ensuring accurate bookkeeping, expense management, and financial reporting.
• Ensure internal controls are in place to safeguard company assets and maintain financial integrity.
• Review and monitor budgets and expenditure across departments.
• Support annual audit processes, including coordination with external auditors.
• Oversee payroll management and ensure timely and accurate salary disbursement.

Administration:

• Ensure smooth daily administrative operations (facilities, logistics, vendor management, office supplies, etc.).
• Maintain corporate documentation, licenses, and statutory records.
• Ensure that health, safety, and environmental (HSE) standards are observed.
• Provide support for internal and external meetings, including documentation and follow-ups.
• Drive initiatives to improve administrative efficiency and cost-effectiveness.

Strategic and Advisory Role:

• Advise management on legal and operational compliance matters as they arise.
• Provide data-driven recommendations for process improvement and cost reduction.
• Support business continuity through effective planning, resource allocation, and reporting.
• Act as a neutral HR advisor and arbiter on staff performance and disciplinary issues.

Performance Expectations:

• Ensure proper documentation and process management.
• Maintain confidentiality and data protection at all times.
• Deliver measurable improvements in staff engagement, compliance, and cost control.
• Demonstrate proactive communication with all levels of management and staff.
• Ensure consistency and transparency in all HR and financial practices.

Reporting & Communication:

• Report directly to the Managing Director or designated management representative.
• Liaise with department heads to align corporate services with operational needs.
• Coordinate bi-weekly meetings and manage the minutes and reporting.

Qualifications

• Interested candidates should possess a Bachelor's Degree with 4 - 6 years experience.

Key Competencies Required:

• Strong analytical and problem-solving ability
• Excellent communication (written and verbal)
• Sound knowledge of HR best practices and Nigerian labour laws
• Financial literacy and business acumen
• High ethical standards and confidentiality
• Proficiency in documentation, process management, and technology tools.