HR and Administrative Assistant (Volunteer) at Gidauniya Aid Empowerment Foundation Initiative (GAEFI)

Location of Implementation: Borno, Adamawa, Yobe, Katsina, Zamfara & Sokoto States, Nigeria.

Position Summary

The HR and Administrative Assistant (Volunteer) will support the organization’s daily administrative and human resource functions, including staff coordination, documentation, record keeping, etc. The volunteer will assist the HR and Admin Officer (or the Program Coordinator, where applicable) in ensuring smooth operations and compliance with organizational policies.

This role provides valuable hands-on experience for individuals interested in pursuing careers in nonprofit administration, human resources, or organizational management.

Specific Job Description

Key Responsibilities:

• Assist with maintaining and updating staff and volunteer records, attendance, and leave management.
• Support recruitment processes, including posting vacancies, scheduling interviews, and compiling applicant documentation.
• Help organize onboarding and orientation sessions for new volunteers and staff.
• Maintain filing systems (both physical and electronic) for administrative and HR-related documents.
• Support logistics arrangements for meetings, training sessions, and workshops.
• Assist in preparing HR correspondence such as volunteer agreements, confirmation letters, and timesheets.
• Manage office supplies inventory and ensure proper use of organizational resources.
• Handle routine administrative tasks including photocopying, scanning, and minute-taking during meetings.
• Support the HR and Admin Officer in ensuring adherence to organizational policies, safeguarding principles, and confidentiality standards.
• Perform any other related duties assigned by the supervisor to support smooth office operations.

Areas of Accountability

The HR and Administrative Assistant (Volunteer) will be accountable for:

• Data Accuracy: Ensuring that HR and administrative records are properly maintained and updated.
• Operational Support: Providing timely and efficient administrative assistance to facilitate smooth office operations.
• Confidentiality: Handling personnel information with the highest level of discretion.
• Policy Compliance: Upholding GIDAUNIYA’s values, safeguarding standards, and volunteer code of conduct.
• Team Collaboration: Supporting a positive, inclusive, and professional working environment.

Qualifications and Skills

• Minimum of a diploma or certificate in Human Resource Management, Business Administration, Public Administration, or related field.
• Strong organizational and communication skills.
• Basic computer skills (Microsoft Word, Excel, and email management).
• Attention to detail and ability to handle confidential information responsibly.
• Willingness to learn and work as part of a diverse team.
• Prior volunteering or administrative experience in a community-based organization is an advantage.
• Fluency in English and local languages is desirable.