HR and Admin Manager at Pause Factory

JOB SUMMARY

The HR & Admin Manager is responsible for managing the organization’s human resources and administrative functions to ensure operational efficiency, compliance, and a positive employee experience. The role oversees recruitment, employee relations, performance management, policy implementation, and office administration while supporting management in achieving organizational objectives.

JOB DESCRIPTION:

Talent Acquisition & Onboarding

• Develop and implement recruitment strategies to attract qualified candidates
• Manage the full recruitment cycle (job posting, screening, interviewing, selection, and onboarding)
• Conduct employee induction and orientation programs
• Maintain up-to-date employee records and HR database

Employee Relations & Engagement

• Serve as a point of contact for employee concerns and workplace issues
• Promote a positive work culture aligned with company values
• Manage grievance procedures and conflict resolution
• Plan employee engagement initiatives and welfare programs

Performance Management

• Coordinate performance appraisal processes.
• Support managers in setting KPIs and monitoring performance
• Identify training needs and coordinate learning & development programs

Compensation & Benefits

• Administer payroll inputs and ensure accuracy
• Manage leave records and attendance tracking
• Oversee benefits administration (health insurance, pensions, etc.)
• Ensure compliance with compensation policies and statutory requirements

HR Policy & Compliance

• Develop, review, and update HR policies and procedures
• Ensure compliance with labor laws and regulatory standards
• Prepare HR reports and metrics for management
• Maintain confidentiality of employee information

Office Administration

• Oversee daily office operations and ensure smooth workflow
• Manage office supplies, assets, and vendor relationships
• Supervise administrative staff (receptionist, office assistant, drivers, etc.)
• Coordinate facility maintenance and repairs
• Maintain corporate records and official documentation
• Prepare administrative and HR reports

Key Performance Indicators (KPIs)

• Time-to-fill vacancies
• Employee retention rate
• Compliance audit results
• Employee engagement scores
• Efficiency of administrative operations
• Budget adherence

Qualifications & Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Professional certification (CIPM, SHRM, HRCI) is an advantage
• 5–10 years of HR and administrative experience (adjust based on level)
• Strong knowledge of labour laws and HR best practices
• Experience managing administrative operations

Required Skills

• Strong leadership and interpersonal skills
• Excellent communication and conflict resolution skills
• Organizational and multitasking abilities
• High level of integrity and confidentiality
• Proficiency in HR software and Microsoft Office tools
• Strategic thinking and problem-solving skills

Other information.

• Age: Above 35 years’
• Salary: 500k
• Resumption: Immediate.