Head, Admin and Procurement at Matrix Energy Group

Job Purpose:

The Head, Administration & Procurement will provide strategic and operational leadership for the Group’s administrative and procurement functions. The role is responsible for ensuring efficient, compliant, and cost effective delivery of administrative support services, procurement operations, vendor management, logistics, and fleet and facilities management across the group.

RESPONSIBILITIES AND ACCOUNTABILITIES

Administration & Support Services

• Develop, implement, and continuously improve administrative policies, procedures, and systems aligned with organizational goals.
• Oversee facilities management, office services, records management, travel logistics, fleet operations, and general administrative support services.
• Lead and supervise administrative and procurement teams, fostering a high-performance and compliance driven culture.
• Manage contracts and service level agreements with facility service providers (security, cleaning,
• maintenance, etc.).
• Ensure insurance in place for all company assets
• Handles logistics including clearing of all importations
• Oversee company vehicles and drivers, ensuring safety, regulatory compliance, and proper maintenance.
• Coordinate official local and international travel arrangements, including ticketing, accommodation, visa processing, and logistics.
• Ensure effective document and records management systems (physical and digital).
• Develop and enforce business continuity plans and emergency response protocols for administrative functions.
• Identify administrative and operational risks and implement appropriate mitigation measures.

Procurement & Vendor Management

• Lead end-to-end procurement and contracting activities across the Group, ensuring compliance, transparency, and value for money.
• Develop and implement procurement strategies, policies, and procedures in line with best practices and regulatory requirements.
• Manage sourcing activities, including supplier identification, evaluation, tendering, bid analysis, and contract award processes.
• Establish and maintain a centralized supplier and subcontractor database with proven performance records.
• Build and manage strategic, long-term relationships with key suppliers and service providers.
• Monitor and evaluate supplier performance against agreed service levels, costs, quality, and delivery timelines.
• Drive continuous improvement in procurement processes, turnaround times, and service delivery to internal stakeholders.
• Collaborate with the Legal team to review procurement contracts and ensure compliance with applicable laws and regulations.
• Prepare and manage the annual procurement and administrative budgets in collaboration with relevant departments.

Leadership & Stakeholder Management

• Provide strategic guidance and operational support to internal stakeholders across all business units.
• Lead training initiatives on administrative and procurement processes, ethics, and compliance.
• Ensure adherence to high ethical standards, financial discipline, and corporate governance principles.
• Perform other duties as assigned by the Group Head, Support Services.

SKILLS AND QUALIFICATION REQUIREMENTS

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Public Administration, or a related discipline.
• Master’s degree will be an added advantage.
• Minimum of ten (10) years’ relevant experience in Administration and Procurement within the Oil & Gas, with at least three (3) years in a managerial or leadership role.
• Proven experience managing procurement operations, facilities management, vendor relationships, logistics, and fleet operations in a complex or multi-site organization.
• Professional certification in Procurement or Supply Chain Management is required; additional certifications will be an added advantage.
• Strong knowledge of procurement, contracting, and supply chain best practices.
• Excellent vendor management, negotiation, and stakeholder management skills.
• Ability to develop and implement strategy, policy, and governance frameworks.
• Strong analytical, problem-solving, and decision-making capabilities.
• High proficiency in Microsoft Office and ERP/procurement management systems.
• Sound financial acumen and a high level of integrity and ethical standards.