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  • Posted: Mar 4, 2020
    Deadline: Mar 10, 2020
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    Action Against Hunger | ACF International, a global humanitarian organization committed to ending world hunger, works to save the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger.
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    Grants and Compliance Deputy Head of Department

    Department: Operations
    Level: Senior Manager/Supervisor
    Starting date: As Soon As Possible
    Direct Line Manager: Grants and Compliance Head of Department

    Objective 1

    • Grants and Compliance support

    Tasks and Responsibilities:

    • Ensure high quality and timely grant reporting from technical support staff and programme managers for submission to the HOD Grants and Compliance.
    • Develop and support the use of grant management tools and systems; including reporting tracker, grants table, project management tool updates, and archive.
    • Coordinate responses to any donor feedback and ensure compliance and quick submission of additional and/or revised information required in collaboration with the Coordination Team.
    • Archive and distribute project documents and related grant documents to the project team, ACF staff, and auditors.
    • Develop external communication tools to track stakeholder engagements and resource mobilization efforts.
    • Support internal checks and strengthen compliance systems within the Action Against Hunger Nigeria mission
    • Facilitate grant events including kick-off, review and closing meetings to ensure project objectives are being met and identify and challenges, delays or deviations from the project plan.
    • Under the supervision of the HOD, Grants develop grant revisions, cost extensions, budget realignments and modifications
    • The focal point for DFID grants and ensure that all grant files are complete, accurate, and up-to-date.

    Objective 2

    • Training and capacity building

    Tasks and Responsibilities:

    • Build the capacity of field staff to write and incorporate feedback on donor reports and develop proposals; this includes undertaking visits to field sites to work directly with program staff
    • Facilitate training and capacity building for field teams on the project management cycle to strengthen the capture of evidence-based results.
    • Conduct after-action reviews and develop lessons learned products to document and improve future efforts.
    • Improve the linkages and knowledge exchange between departments
    • Train staff to use reporting and monitoring tools (Activity progress reports, budget follow up, Progress on Logframe frameworks, etc)

    Objective 3

    • Proposal Development

    Tasks and Responsibilities:

    • Support the development of concept notes and proposals; visit field sites to work directly with program staff on the development of proposals.
    • Support teams to improve proposal competitiveness through cross-sector engagement and integration of industry tools.

    Objective 4

    • Partnerships

    Tasks and Responsibilities:

    • Communicate with donors, support on any internal or external realignments as appropriate.
    • Facilitate training and capacity building for field teams, in particular Program Managers and Field Coordinators on the Project Cycle Management Tools and internal reporting tools.
    • Support the development of MOUs and teaming agreements for partnerships in compliance with AAH HQ Guidelines.
    • Identifies funding opportunities, prepares and processes grant applications, and oversees grant management and implementation for all public-sector opportunities.

    Internal and External Relationship
    Internal:

    • Work in close collaboration with MEAL staff of the mission on gender-sensitive data collection, management and quality for reporting and story-telling.
    • Ensuring high‐quality and timely grant reporting with support from DCD Program and technical coordinators and proving technical support to staff on donor regulations and compliance.
    • Support high‐quality and timely grant reporting with support from Area Director and Coordinator, technical staff and programme managers and provide technical support to staff on donor regulations and compliance.
    • Support  field coordinator and project managers for grant and internal project and programe coordination meetings; grant opening, review, and closing meetings

    External:

    • Participating in donor engagement in close collaboration with Area Director and Coordinator
    • Represent ACF and support the development of visibility materials for the presentation of the project portfolio with relevant stakeholders

    Qualifications

    • Fluency in English and an additional advantage if fluent in Hausa and Kanuri
    • Graduate Degree in International Development or Social Science field.
    • Five years of work experience in international development, humanitarian assistance or related sector.

    Skills and Experience
    Essential:

    • Fluency in English and an additional advantage if fluenct in Hausa and Kanuri
    • Experience in program design, proposal writing, and partner relationship development
    • Knowledge of Project Management cycle and tools
    • Work well independently and within teams
    • Previous experience and knowledge of key institutional donors, including EU, ECHO, USAID (FFP, OFDA).

    Preferred:

    • Ability to work in a multicultural context and be a team player;
    • Ready and willing to travel to remote locations, remain calm and under pressure and adapt to changing circumstances.
    • Problem solver with a work style that builds confidence in others.

    Minimum Gross Basic Salary
    NGN 522,793 per Month.

    Method of Application

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