Grants and Compliance Deputy Head of Department at Action Against Hunger | ACF Nigeria LTD/GTE

Department: Operations
Level: Senior Manager/Supervisor
Starting date: As Soon As Possible
Direct Line Manager: Grants and Compliance Head of Department

Objective 1

• Grants and Compliance support

Tasks and Responsibilities:

• Ensure high quality and timely grant reporting from technical support staff and programme managers for submission to the HOD Grants and Compliance.
• Develop and support the use of grant management tools and systems; including reporting tracker, grants table, project management tool updates, and archive.
• Coordinate responses to any donor feedback and ensure compliance and quick submission of additional and/or revised information required in collaboration with the Coordination Team.
• Archive and distribute project documents and related grant documents to the project team, ACF staff, and auditors.
• Develop external communication tools to track stakeholder engagements and resource mobilization efforts.
• Support internal checks and strengthen compliance systems within the Action Against Hunger Nigeria mission
• Facilitate grant events including kick-off, review and closing meetings to ensure project objectives are being met and identify and challenges, delays or deviations from the project plan.
• Under the supervision of the HOD, Grants develop grant revisions, cost extensions, budget realignments and modifications
• The focal point for DFID grants and ensure that all grant files are complete, accurate, and up-to-date.

Objective 2

• Training and capacity building

Tasks and Responsibilities:

• Build the capacity of field staff to write and incorporate feedback on donor reports and develop proposals; this includes undertaking visits to field sites to work directly with program staff
• Facilitate training and capacity building for field teams on the project management cycle to strengthen the capture of evidence-based results.
• Conduct after-action reviews and develop lessons learned products to document and improve future efforts.
• Improve the linkages and knowledge exchange between departments
• Train staff to use reporting and monitoring tools (Activity progress reports, budget follow up, Progress on Logframe frameworks, etc)

Objective 3

• Proposal Development

Tasks and Responsibilities:

• Support the development of concept notes and proposals; visit field sites to work directly with program staff on the development of proposals.
• Support teams to improve proposal competitiveness through cross-sector engagement and integration of industry tools.

Objective 4

• Partnerships

Tasks and Responsibilities:

• Communicate with donors, support on any internal or external realignments as appropriate.
• Facilitate training and capacity building for field teams, in particular Program Managers and Field Coordinators on the Project Cycle Management Tools and internal reporting tools.
• Support the development of MOUs and teaming agreements for partnerships in compliance with AAH HQ Guidelines.
• Identifies funding opportunities, prepares and processes grant applications, and oversees grant management and implementation for all public-sector opportunities.

Internal and External Relationship
Internal:

• Work in close collaboration with MEAL staff of the mission on gender-sensitive data collection, management and quality for reporting and story-telling.
• Ensuring high‐quality and timely grant reporting with support from DCD Program and technical coordinators and proving technical support to staff on donor regulations and compliance.
• Support high‐quality and timely grant reporting with support from Area Director and Coordinator, technical staff and programme managers and provide technical support to staff on donor regulations and compliance.
• Support  field coordinator and project managers for grant and internal project and programe coordination meetings; grant opening, review, and closing meetings

External:

• Participating in donor engagement in close collaboration with Area Director and Coordinator
• Represent ACF and support the development of visibility materials for the presentation of the project portfolio with relevant stakeholders

Qualifications

• Fluency in English and an additional advantage if fluent in Hausa and Kanuri
• Graduate Degree in International Development or Social Science field.
• Five years of work experience in international development, humanitarian assistance or related sector.

Skills and Experience
Essential:

• Fluency in English and an additional advantage if fluenct in Hausa and Kanuri
• Experience in program design, proposal writing, and partner relationship development
• Knowledge of Project Management cycle and tools
• Work well independently and within teams
• Previous experience and knowledge of key institutional donors, including EU, ECHO, USAID (FFP, OFDA).

Preferred:

• Ability to work in a multicultural context and be a team player;
• Ready and willing to travel to remote locations, remain calm and under pressure and adapt to changing circumstances.
• Problem solver with a work style that builds confidence in others.

Minimum Gross Basic Salary
NGN 522,793 per Month.