General Secretary at Prime Spectrum Nigeria

Job Details

• Schedule management: Manages the schedule & calendar of the principle, if assigned to the office of a GM+. Coordinates divisional meetings (strategic/weekly/quarterly/etc) and circulates minutes of same Ensures transverse collaboration with other HR Secretaries in DW & JV Monitors annual leave and scheduled absences of all divisional personnel Record Keeping: Is aware and ensures effective quality control and record keeping of all documents handled 
• Follows up with relevant office for approvals and/or request validations 
• Maintains up to date Chrono register Logistics Support: 
• Co-ordinates travel arrangements for GM+ and/or team. 
• Raises & follows up mission order requests for the team 
• Organises logistics for team as required Memo/Report Preparation: 
• Prepares and follows up with Communications team to ensure timely intranet publications of all memos. 
• Prepares and communicates DoA announcements. 
• Prepares such letters as are in relation to the division’s activities to external parties. Handles all divisional correspondences (distribution of gifts, letters, etc.) 

Administrative support: 

• Manages divisional stationery and office consumables. 
• Supports to raise SPRs for team as required. Any other duties as may be assigned by hierarchy.

QUALIFICATIONS / EXPERIENCE REQUIRED 

• HND /BSC Secretarial Studies, Administration or Management Science. 
• 1 - 2 years’ experience in any role, for a general secretary. 
• 3 – 5 years’ experience for GM Oil and Gas Company; 
• Proficient use of Microsoft office tools; Excellent interpersonal and communications skills
• Must live in Abuja.