Jobs at Prime Spectrum Nigeria Limited

Expatriate Administration

Before Arrival of Expatriate: Provides all necessary information (documents required for administrative purpose, school options, logistics/airport reception etc) and gives clarification to concerns of expatriates.

On Arrival of Expatriate: Assists in reception and induction. Processes account opening letters, hires expatriate on HR Direct, Requests SAP Account creation, provides information on car purchase options/process car loan request and advices TSA or TGI. Resolves administrative challenges while ensuring general consistency.

During Assignment Stay: Manages travel entitlements and other allowances in line with the RAPMI and Instruction d’Application. ▪ At the End of Assignment: Ensures hitch-free departure formalities of expatriates and their families.

INTASS Administration

• Initiates expatriation dossier as soon as the staff is identified
• Follows up with the Talent Managers, immigration services, Hierarchies and Visa team for staff going on expatriation and Long Duration Training assignments to France and other countries.
• Organizes departure support for staff and families (tickets, personal effects shipping, temporary accommodation etc.)
• Provides support for INTASS arrivals; staff coming back from expatriation(logistics, support, temporary accommodation if required, arrival of personal effects, etc.)

QUALIFICATION:

• A degree in any of the Social Sciences with a minimum of 5 years work experience in an Oil and Gas Multi National Company  
• Knowledge of human resources policies & procedures
• Knowledge of French is an added advantage
• Excellent interpersonal relationship skills
• Ability to work in a team and to work under pressure, with minimum supervision,
• Ability to use Microsoft Office tools, data management and process tools 

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Job Details

• Schedule management: Manages the schedule & calendar of the principle, if assigned to the office of a GM+. Coordinates divisional meetings (strategic/weekly/quarterly/etc) and circulates minutes of same Ensures transverse collaboration with other HR Secretaries in DW & JV Monitors annual leave and scheduled absences of all divisional personnel Record Keeping: Is aware and ensures effective quality control and record keeping of all documents handled 
• Follows up with relevant office for approvals and/or request validations 
• Maintains up to date Chrono register Logistics Support: 
• Co-ordinates travel arrangements for GM+ and/or team. 
• Raises & follows up mission order requests for the team 
• Organises logistics for team as required Memo/Report Preparation: 
• Prepares and follows up with Communications team to ensure timely intranet publications of all memos. 
• Prepares and communicates DoA announcements. 
• Prepares such letters as are in relation to the division’s activities to external parties. Handles all divisional correspondences (distribution of gifts, letters, etc.) 

Administrative support: 

• Manages divisional stationery and office consumables. 
• Supports to raise SPRs for team as required. Any other duties as may be assigned by hierarchy.

QUALIFICATIONS / EXPERIENCE REQUIRED 

• HND /BSC Secretarial Studies, Administration or Management Science. 
• 1 - 2 years’ experience in any role, for a general secretary. 
• 3 – 5 years’ experience for GM Oil and Gas Company; 
• Proficient use of Microsoft office tools; Excellent interpersonal and communications skills
• Must live in Abuja.