Fleet / Logistics / Transport Officer at White Soul Group

Responsibilities

• Negotiate and secure loads for assigned trucks to choice locations.
• Ensure drivers deliver the right quantity of clients’ products to their required location within the given time limit
• Ensure proper and thorough inventory is taken prior to assignment or retrieval of a truck from a driver.
• Conduct random asset inspections and monthly accessories inspection as well as submit report on outcomes.
• Monitor the progress of drivers and serve as their first point of contact should a problem arise
• Conduct, in conjunction with the tracking unit, proper tracking of drivers in transit to ensure prompt and target time of delivery is achieved
• Resolve unforeseen problems on trips as they arise ensuring appropriate resolution of these and utilise the learning to plan for future similar scenarios
• Monitor drivers behaviour while on a journey and caution violating drivers
• Obtain and maintain all truck licensing, registrations, insurance, emblems and permits.
• Resolve all on-trip tickets related issues.
• Ensure waybills and other loading documents are properly filed and submitted on time to the accounts unit.
• Keep organized records of vehicles, schedules and completed orders.
• Conduct pre-trip and post-trip inspection of trucks to identify damages, dents, etc and report to the Operations Manager after getting the driver to make a statement on the identified issues.
• Take prompt inventory of truck daily and at the site of an accident or incident using the checklist and document properly
• Ensure prompt handling and coordination of rescue operations of company’s vehicles, personnel and goods, whenever the need arises
• Prepare and send daily location and loading reports at the beginning and end of each day respectively
• Prepare bi-monthly productivity reports and share with the management
• Develop and maintain all administrative and financial records relating to location, in conjunction with the finance team
• Manage issues relating to diversions, delays, backhauling, etc., using the terms as outlined in the company’s SOP
• Ensure compliance at all times to regulations.
• This includes internal policies and procedures such as Standard Operating Procedures (SOPs) and external government regulations or clients’ policies / requirements
• Spearhead rescue activities for trucks during incidences, off-site rescues and truck recovery.
• This may require personal visits to sites and truck escort activities.
• Send weekly reports of all activities, expenses, productivity, etc. on or before every Saturday of each week.

Requirements

• Candidates should possess a B.Sc Degree with 3 - 8 years experience.