Finance Assistant at Learning Through Skills Acquisition Initiative - LETSAI

KEY RESPONSIBILITIES

1.      Effective and accurate bookkeeping

• Own the operation of LETSAI’s bookkeeping ensuring that financial records are kept accurate and up to date.
• Process all invoices and expenses claimed.

2.     Effective office administration/logistics

• Maintain inventory of office supplies and own re-ordering processes.
• Ensure a clean and tidy office environment (overseeing the cleaner).
• Manage social calendar including a celebration of staff birthdays and other special occasions.
• Help organize specific meetings inside and outside of the office.
• Provide ad hoc administrative support as needed to staff, including to those based overseas.
• Manage outgoing and incoming posts.

3.    Accurate and timely operation of payroll

• Own the operation of the monthly payroll processes to ensure staff is paid accurately and on time.
• Manage changes and updates to payroll.
• Respond to ad hoc queries about payroll.
• The employee may be required to undertake such other tasks and responsibilities as may be directed, from time to time, by the line manager that is consistent with the nature of the job described above.

Personal specification

Essential Qualifications, Knowledge & Experience, and Skills

• Experience using accounting software
• Advanced Certificate in Bookkeeping (or equivalent)
• Highly organized and process driven
• High level of attention to detail
• Strong team player
• Comfortable using own initiative and taking ownership of processes
• High levels of integrity and trustworthiness
• Able to handle confidential information
• Positive outlook and fun, with a good sense of humor
• Additionally desirable
• Professional Bookkeeper qualification (or equivalent)
• Interest in sustainability
• Experience of working in a membership organization.

Addressed to the Human resources Manager and include the position code (LTS/BO/21/FA and position on the subject of your mail.