Reports To: Finance Manager / Accountant
Contract Duration: 6 months
Purpose of the Role
The Finance Assistant supports the Finance Unit in maintaining accurate financial records, processing transactions, ensuring compliance with organizational policies and donor requirements, and supporting smooth day-to-day financial operations.
Key Roles and Responsibilities
Financial Transactions & Record Keeping
- Prepare and process payment vouchers, petty cash, and expense claims.
- Post transactions into the accounting system and maintain proper financial records.
- Maintain an organized filing system for financial documents (vouchers, receipts, invoices).
- Assist in preparing monthly cashbooks and trial balances.
- Ensure all transactions are properly authorized and supported by source documents.
Budgeting & Financial Reporting Support
- Assist in tracking budget expenditures and flag variances to the Finance Manager.
- Support preparation of monthly, quarterly, and annual financial reports.
- Assist with donor financial reporting documentation and schedules.
- Update expenditure trackers for projects and departments.
Banking & Cash Management
- Carry out bank and cash reconciliations.
- Maintain petty cash float and ensure proper accountability.
- Support payment processing (cheques, transfers, mobile payments where applicable).
Compliance, Controls & Audit Support
- Ensure compliance with financial policies, donor rules, and internal controls.
- Prepare supporting documents for audits and spot checks.
- Assist in implementing audit recommendations.
- Report any financial irregularities to the Finance Manager promptly.
Administrative & Team Support
- Support filing and archiving (physical and electronic).
- Provide financial information to program teams when requested.
- Support finance-related trainings for non-finance staff on basic procedures.
- Perform any other finance-related duties as assigned by the supervisor.
Experience
- Minimum of 2–3 years’ experience in a finance, accounts, or administrative role.
- Experience working with NGOs, donor-funded projects, or faith-based organizations is an added advantage.
- Basic experience in:
- Bookkeeping and record keeping
- Cash and bank reconciliations
- Handling petty cash
- Supporting audits
Technical Skills
- Proficiency in Microsoft Excel and Word
- Familiarity with accounting software (e.g., QuickBooks, Sage, Odoo)
- Basic understanding of financial controls and procedures
- Ability to prepare and organize financial documentation
Personal Attributes & Competencies
- High level of integrity and confidentiality
- Strong attention to detail and accuracy
- Good numerical and analytical skills
- Ability to work under pressure and meet deadlines
- Good communication and teamwork skills
- Willingness to learn and grow
Qualification:
- Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, Economics, or a related field from a recognized institution.
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