Finance and Grants Coordinator at Norwegian Refugee Council (NRC)

The role involves managing budgets, monitoring cash flow, preparing donor financial reports, overseeing grants compliance, and supporting proposal development. The Coordinator also ensures timely and accurate financial documentation, maintains internal control systems, and collaborates with program and operations teams to align financial processes with organizational goals.

Responsibilities

Generic Responsibilities

• Ensure compliance with NRC/NIF financial policies, donor regulations, and audit requirements.
• Maintain accurate financial records and documentation systems.
• Prepare and submit timely financial reports and analysis.
• Support grants management processes and donor compliance.
• Monitor budgets and cash flow for NIF operations.
• Contribute to proposal development and donor reporting.
• Uphold ethical standards and confidentiality. Represent NIF positively in donor and partner engagements.

Specific Responsibilities Financial Management Prepare donor budgets and ensure inclusion of support costs. Monitor Budget vs Actual (BvA) analysis monthly. Process payments, staff advances, and claims in line with NRC standards. Maintain internal control systems for accurate postings and compliance. Archive financial documents in O365 per NRC guidelines. Grants Administration Develop and maintain an overview of all grants, donor requirements, and deadlines. Review proposals for compliance with NRC and donor guidelines. Maintain organized program files, including donor contracts and reports. Ensure donor compliance for NIF grants and project cycle management. Reporting & Compliance Prepare high-quality donor financial reports and ensure timely submission. Support training on anti-corruption policy and financial systems (Agresso). Track and report on regulatory and donor compliance developments. Coordination & Support Work closely with NIF program and operations teams, NRC Grants and Finance Managers. Represent finance in bid committees and strategic planning sessions.

Qualifications

Generic Professional Competencies

• Education: BSc in Accounting, Finance, or Business Administration.
• Experience: 3–5 years in financial and grants management within humanitarian or development contexts.
• Strong understanding of donor rules and regulations.
• Skills in proposal and report writing, financial analysis, and compliance.
• Proficiency in Microsoft Office and financial systems (Agresso preferred).
• Excellent English communication skills.

Context/Specific Skills

• Experience with humanitarian and development donors.
• Ability to work under pressure and meet deadlines.
• Strong interpersonal and coordination skills.

Behavioral Competencies

• Planning and delivering results.
• Managing resources to optimize outcomes.
• Analyzing and problem-solving.
• Handling insecure environments.
• Upholding ethics and integrity.