Finance and Budget Assistant at UNODC - The United Nations Office on Drugs and Crime

Org. Setting and Reporting

• This position is located in the Project Support Team (Operations) of the UNODC Country Office in Nigeria (CONGA), Abuja. The Project Support Team provides integrated operational services in finance, procurement, and administration to all projects and units. Under the direct supervision of the Chief Finance Officer (CONGA) and the overall guidance of the Operations Manager, the incumbent provides finance and petty cash management support, ensuring high quality, accuracy, and consistency of work. For more information on UNODC, please visit www.unodc.org

Responsibilities

• Within delegated authority, the Finance & Budget Assistant will be responsible for the following specific duties:

Petty Cash and Treasury Management:

• Act as the primary Petty Cash Custodian for the office, ensuring the fund is adequately replenished and all transactions are properly documented and approved in accordance with UN financial rules.
• Process petty cash disbursements and ensure timely reconciliation of the petty cash account.
• Perform cashier functions, including processing cash transactions, preparing payment vouchers, and managing the office's house bank imprest level under supervision.
• Scrutinize supporting documents for completeness, accuracy, and validity of charges before processing payments in Umoja.
• Assist in the preparation of monthly bank reconciliations for CONGA accounts.

Financial Transactions and Processing:

• Process and monitor all financial transactions in Umoja (e.g., payment requests, travel claims, vendor creations) in a timely and accurate manner.
• Assist in the review and processing of grant disbursements to implementing partners, ensuring documentation is complete.
• Maintain and update financial records and files, ensuring proper filing of supporting documents for all transactions.
• Assist in the monitoring of project expenditures against approved allotments and report any discrepancies to the supervisor.

Financial Reporting and Support:

• Extract and compile financial data from Umoja to support the preparation of regular reports, forecasts, and financial statements.
• Provide support during internal and external audits by retrieving documents and providing information as required.
• Provide guidance and advice to project staff on financial routines and procedures.
• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assist with visualizations and updating information material such as web pages or brochures.
• Perform other related duties as assigned.

Competencies

PROFESSIONALISM:

• Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data.
• Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

PLANNING AND ORGANIZING:

• Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

ACCOUNTABILITY:

• Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

• High school diploma or equivalent is required