Finance and Administrative Assistant at Breakthrough ACTION

Summary

The Finance & Admin Assistant is responsible for providing office support by assisting with administrative and financial systems, logistics and procedures.

Essential Duties and Responsibilities

In addition to the general duties described above, specific duties and responsibilities include the following. Other duties may be assigned.

• Assist the BA-N State Coordinator and staff with preparation and logistics for community activities, meetings, trainings and other events as needed at the field office.
• Maintain general office systems including filing; coordinating timely timesheet submission; sending, receiving and distributing faxes; and photocopying.
• Assist the office staff with the tracking and development of administrative documents;
• Maintain organized files on all admin and financial related reports and documents.
• Maintain the project field office petty cash, prepare payments, ensure proper authorization for payments, distribute payments as required, and supervise the processing of staff claims and advances and per diem.
• Complete purchase orders, time and attendance records and prepare necessary reports for relevant senior Admin and Finance Officers, and Deputy Project Director – Integrated Projects and Family Planning.
• Assist with identification and payments to vendors.
• Submit monthly financial reports as required to the Senior Finance Officer II.
• Carry out other tasks to support BA-N Integrated project efforts as assigned

Supervisory Responsibilities:

This position will have no direct supervisory responsibilities. The position reports to the Senior Program Officer I -State Coordinator for the respective state.

Education and/or Experience:

• HND or Bachelor’s degree with at least 3 years work experience with admin and finance support for health programs
• Strong spoken and written English skills
• Excellent communication skills
• High level administrative writing skills
• Proficiency with Microsoft Excel, Word and PowerPoint, or similar software
• Professional and organized
• Experienced in supply management and inventory control
• Fluency in Hausa language
• Internet research abilities
• Strong problem-solving skills
• Ability to work independently
• Well-organized, with ability to track multiple activities and deadlines
• Experience in providing administrative support to work teams
• Ability to work successfully in a cross-cultural, team-based environment