Finance Administrator (Creative Experiential Agency) at iRecruiters Africa Limited

Job Objective:

The Company is seeking to hire an effective Finance Administrator who will support the team in financial and administrative tasks. The financial administrator will be responsible for managing, tracking, and reporting on financial management and government compliance remission such as VAT, PAYEE, and tracking activities implemented under its administration while working closely with HR.

Key Responsibilities

• Prepare and process all accounting transactions such as disbursement, cash receipts, credit control, project funds reconciliation, booking, and other related activities according to the organizations policies and procedures.
• Ensure timely submission of monthly activities such as pay slips, VAT, PAYE, general ledger reconciliation, preparation of bank reconciliation statements, financial statement reports, preparation of staff payroll, and inventory management.
• Ensure prompt project funds release, and reconciliation and present a report at the post-project debrief.
• Maintain accurate records of cash withdrawals and deposits.
• Ensure credit control is done on all projects.
• Lead interactions with external vendors
• Ensure efficient payments and disbursements according to approved policies and procedures.
• Provide highly resourceful administrative, logistical, and procurement support to the team, including payment to events vendors, travel transportation, logistics, and accommodation arrangements for the team on ongoing operations.
• Ensure there is budget compliance, prepare budget, and assist project teams with compiling, managing, monitoring, and tracking budget [e. g organizing invoices, cheques, and other financials] and preparing monthly, quarterly, and yearly financial reports.
• Organize the office layout, order office stationery, equipment, supplies, internet, electricity, etc.
• Organize and maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies and processes.
• Organize office operations and procedures
• Manage contract and price negotiations with office vendors, service providers, and office leases.
• Address employees’ queries regarding office management issues (e.g., stationery, Hardware, and travel arrangements)
• Liaise with facility management vendors, including cleaning, security services, etc.

Requirements

• HND / B.Sc. in Accounting, Finance, and Business Administration or any related discipline
• 2-3 years of work experience as an Accountant with oversight on admin functions in a well-structured establishment.
• Hands-on experience with accounting software such as QuickBooks, Sage, etc.
• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
• Good understanding of bookkeeping procedures
• Ability to provide backup support for other administrative positions
• Time management and organization skills
• Strong team player with solid communication skills
• High level of integrity and ability to handle confidential information