Facilities Supervisor at Transport Services Limited

Job Responsibilities

• Responsible for office management in line the office management procedure.
• Responsible for coordinating, prioritizing, and overseeing the completion of reactive and planned maintenance activities along with ensuring that customers are provided with reliable services that achieves value for money through effective cost saving measures whilst meeting TSL Metroline business need.
• Conduct daily facilities / site inspections and document the information gathered accordingly for management use.
• Provide Reception team cover when requested.
• Ensures that all requests from various users / department within the organization are dealt with in a timely manner.
• Develop a partnering relationship with all key stakeholders, aiming to meet their needs whilst maintaining budget control and alignment of policies and procedures.
• Supervises maintenance tasks to meet the agreed scope requirement towards ensuring optimum service delivery and quality.
• Monitors operational performance of service providers including maintenance in line with SLA and in conformance with internal processes and procedures to achieve optimal efficiency and escalates issues to the Head, Human Resources and Administration as and when required.
• Ensures that invoices for services rendered are duly submitted for payment processes.
• Ensure day-to-day data capturing and documentation of all Facilities & Admin Management activities for facilities reports (Weekly maintenance reports, Monthly F&AM report etc.)
• Duly Implement the planned preventive maintenance schedules in line with the standards operating procedure.
• Monitors and provide the Head, Human Resources and Administration with data for Facilities Critical System Analysis.
• Coordinate all ground maintenance staff or outsourced service providers (technicians, cleaners, etc.)
• Maintain the building to a safe standard by ensuring all health and safety procedures are followed, standards are met, legislation complied with, hazards identified and remedied in a timely manner.

Requirement / Qualification

• Minimum of a Higher National Diploma (HND)  / Bachelor's degree (B.Sc.) Minimum of first degree in Estate Management, Engineering from an accredited higher institution
• Minimum of 3-5 Multi-functional experience working within a fast-paced and dynamic business environment is desirable
• Membership of IFMA or any other relevant professional body.