Executive Assistants to Senior Leadership at James Hope University Business School

Position Overview

• The Executive Assistant to Senior Leadership at James Hope University plays a crucial role in supporting the university's executive team. This role involves managing the day-to-day administrative operations, providing high-level support to senior leaders, and ensuring the efficient functioning of the executive office.

Responsibilities

Administrative Support:

• Manage complex calendars, schedule meetings, and coordinate appointments for senior leaders.
• Prepare and organize meeting agendas, materials, and minutes.
• Handle travel arrangements, including booking flights, accommodations, and ground transportation.
• Process expense reports and manage budget-related tasks for the executive office.

Communication:

• Act as the primary point of contact between senior leaders and internal/external stakeholders.
• Draft and proofread correspondence, reports, and presentations.
• Maintain confidentiality and discretion in all communications.

Project Management:

• Assist in the planning and execution of special projects and initiatives.
• Track project progress, manage timelines, and ensure deliverables are met.
• Coordinate cross-functional teams and resources as needed.

Office Management:

• Oversee the daily operations of the executive office, including office supplies, equipment, and facilities.
• Maintain organized filing systems, both electronic and physical.
• Ensure compliance with university policies and procedures.

Qualifications

• Bachelor’s degree in business administration, communications, or a related field.
• Minimum of 5 years of experience in executive support or a similar role, preferably in a higher education setting.

Skills:

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of professionalism and discretion.

Competencies:

• Ensuring accuracy and thoroughness in all tasks.
• Identifying issues and finding effective solutions.
• Building strong relationships with colleagues and stakeholders.
• Adaptability: Adjusting to changing priorities and demands.
• Taking proactive steps to improve processes and support the executive team.

Work Environment:

• The Executive Assistant to Senior Leadership will work in a dynamic and collaborative environment at James Hope University. This role requires flexibility, occasional overtime, and the ability to handle high-pressure situations with poise and efficiency.
• This position is integral to the success of the executive team and the overall administration of James Hope University. The ideal candidate will be a dedicated and resourceful professional, committed to supporting the university's mission and goals