Executive Assistant (Upstream Oil and Gas) at Robert Walters

About the job

• A leading business operating in the Upstream Oil and Gas industry is seeking an Executive Assistant to support their CEO and operations in Nigeria.
• This role provides executive and administrative support to the CEO, including coordinating board meetings, managing schedules, and facilitating effective communication with stakeholders.
• The ideal candidate will be a trusted partner, ensuring the smooth execution of critical responsibilities and acting as a liaison between the CEO and internal or external contacts. Success in this role requires exemplary organizational and interpersonal skills, attention to detail, and the ability to thrive under pressure.

Key areas of responsibility include:

• Managing the CEO's calendar, scheduling meetings, and coordinating travel arrangements with attention to detail.
• Drafting and reviewing correspondence, including emails and letters, in a time-sensitive manner.
• Acting as the primary point of contact for both internal and external communications related to the CEO.
• Ensuring smooth coordination and preparation for board meetings and other high-level engagements.
• Handling expense reports, itineraries, and agendas efficiently to support seamless business operations.
• Building strong relationships with internal departments, board members, and external partners to facilitate effective communication and cooperation.

Key Qualifications and Experiences

• Bachelor's Degree is highly preferred (ie Business Administration)
• Minimum of 3 years of experience supporting upper-level management
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Experience in digital tools and logistics management (preferred)
• Flexible, resourceful, and proactive, with strong problem-solving and interpersonal skills to build relationships across networks
• Detail-oriented, disciplined, and assertive, capable of working independently and effectively under pressure
• If you are passionate about providing high-level executive support in the dynamic upstream oil and gas industry, and have strong experience in administrative coordination, please submit your application below.

Desired Skills and Experience

• Personal Assistant
• Executive Support
• Office Administration
• Confidentiality
• Diary Management
• Document Management
• High-level support to the Executive Director/CFO
• End-to-end office administration responsibilities