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  • Posted: Oct 18, 2021
    Deadline: Nov 1, 2021
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  • Africa Youth Growth Foundation is a regional Non-Governmental Organization in Abuja for youth growth, development and empowerment, with a mission of building an African society through constructive engagement with stakeholders expand opportunities for self-development and realization among the youth.
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    Executive Assistant to the Executive Director

    Job Summary

    • The Executive Assistant provides high-level administrative support to the Executive Director with the day-to-day business of the organization including scheduling meetings and maintaining the director’s calendar, preparing correspondence, coordinating travel, other related functions.
    • This individual exhibits a high level of professionalism and possesses excellent written and verbal communication skills and interpersonal skills to interact with donors, board members, clients, and staff under the direction of the Executive Director.
    • This individual is a self-starter, extremely organized, and has a keen eye for detail, and highly developed problem-solving skills.

    Responsibilities

    • Monitor and manage all phone calls and emails, prioritise actions, and escalate where necessary for the E.D.
    • Extensive diary management including high-level meetings with internal and external stakeholders, VIPs, and other appointments and commitments
    • Extensive travel management including flights, accommodation, itineraries, and expenses
    • Prepare and format documentations including correspondences, presentations, meeting agenda, minutes, submissions, and reports
    • Maintain filing system and databases and action incoming and outgoing mails
    • Other administrative duties as directed

    Minimum Qualifications
    Education:

    • Degree in a related field or equivalent experience
    • (Additional professional-level administrative services or social service experience may be an added advantage)

    Experience:

    • The equivalent to five years of full-time in a similar capacity, professional-level administrative or managerial experience, preferably in an NGO service delivery setting.

    Ideal Candidates Will Possess the following Knowledge & Abilities
    Knowledge of:

    • Advanced user of Microsoft Office Suite
    • High level of attention to detail with demonstrated ability to show initiative and creativity in problem-solving
    • Advanced organisational and time management skills
    • Excellent verbal and written communication skills
    • Excellent interpersonal skills and telephone manner
    • Demonstrated experience with complex travel management
    • Demonstrated ability to work independently and set priorities
    • Demonstrated ability to manage a large and varied workload and maintain motivation under pressure

    Ability to:

    • Plan and conduct complex and sensitive administrative and operational studies.
    • Identify management and operational problems, investigate and evaluate alternatives and implement effective solutions.
    • Prepare clear, accurate, and effective reports, correspondence, policies, newsletters, and other written materials.
    • Organize and prioritize work and meet critical deadlines.
    • Maintain accurate records and files.
    • Exercise sound independent judgment within established policies and guidelines.
    • Establish and maintain effective working relationships with those contacted in the course of the work.

    Method of Application

    Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the e-mail.

    Note

    • This position is open only to applicants residing in FCT - Abuja.
    • Only shortlisted candidates will be contacted.
    • AYGF is an equal opportunity employer; women and people with disabilities are encouraged to apply.

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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