Executive Assistant to Chief Executive Officer at LawPavilion Business Solutions

About the Role:

• We are looking for a highly skilled and versatile Executive Assistant to provide comprehensive support to our Managing Director. This role goes beyond conventional administration; it is a strategic position that requires someone who can operate confidently at the intersection of technology, law, and business administration. As the MD’s trusted partner, you will serve as a force multiplier, ensuring his time is optimized, priorities are well managed, and the office runs with efficiency and excellence.

Key Responsibilities:

• Manage the MD’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and review documents, reports, presentations, and correspondence.
• Act as the first point of contact between the MD and internal/external stakeholders.
• Handle confidential information with discretion and maintain professional integrity at all times.
• Support the MD in follow-ups, project tracking, and ensuring the timely completion of tasks.
• Organize and coordinate high-level meetings, including preparing agendas and taking minutes.
• Conduct research and provide briefs to support informed decision-making.
• Perform other duties as assigned to ensure the smooth running of the MD’s office.

Qualifications & Required Skills:

• Bachelor’s degree in Business Administration, Management, or related field.
• 3–5 years proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Excellent communication, organizational, multitasking, and time management skills.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• High level of discretion, integrity, and professionalism.
• Ability to work independently, remain calm under pressure, and manage competing priorities.
• Ability to work flexible hours, including weekends when necessary.
• Demonstrated ability to quickly learn and navigate new software platforms.
• Familiarity with project management tools (e.g., Jira, Asana) is a plus.
• A proactive, resourceful, and problem-solving mindset.