Executive Assistant at The Borough Lagos

We are seeking a highly organised, proactive, and discreet Executive Assistant to support the Director. This role goes beyond traditional administrative duties, serving as a trusted partner who helps manage priorities, coordinate operations across the property portfolio, and ensure the Director remains focused on strategic oversight and long-term growth. The ideal candidate thrives in a fast-paced environment, anticipates needs, and can manage multiple priorities with minimal supervision while maintaining a high level of professionalism and discretion.

Key Responsibilities

Executive & Administrative Support

• Manage the Director’s calendar, including scheduling meetings, travel, and key engagements
• Act as a gatekeeper for emails, messages, and meeting requests, prioritising urgent matters
• Prepare agendas, briefing notes, presentations, and meeting materials
• Take accurate meeting notes and track action items to completion

Operational & Strategic Support

• Support project coordination, internal initiatives, and cross-team communication
• Prepare reports, presentations, and documents for stakeholders
• Establish and maintain systems and processes to improve efficiency
• Conduct research and compile insights to support decision-making
• Assist with coordination across the property portfolio, including tracking operational issues, maintenance requests, and contractor follow-ups
• Support property operations by coordinating communication between tenants, contractors, facility managers, and the Director

Communication & Stakeholder Management

• Serve as a key point of contact between the Director and internal/external stakeholders
• Draft and review professional correspondence
• Ensure timely follow-ups and clear communication across teams

Confidentiality & Records Management

• Handle sensitive information with a high level of discretion
• Maintain organised digital records and document management systems
• Keep accurate records of tenancy agreements, property documents, and operational files

Requirements

• Experience as an Executive Assistant, or in a similar role supporting senior leadership
• Proven ability to manage complex priorities and multiple stakeholders
• Strong organisational, time management, and problem-solving skills
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and sound judgment
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)
• Comfortable using project management and collaboration tools
• Tech-savvy, with the ability to quickly adopt new tools, including AI productivity tools
• Proactive, detail-oriented, and able to work independently while collaborating effectively