Front Desk and Office Admin at The M & W Nuts company

About the Role

We are seeking a highly organised, proactive, and detail-oriented Office Administrator to support daily office operations, manage company documentation, provide administrative assistance to staff, and coordinate company vehicle usage and maintenance.

Key Responsibilities

• Maintain accurate physical and electronic records of sales invoices, purchase receipts, delivery notes, and other company documents.
• Track missing documentation, identify discrepancies, and follow up with the relevant departments.
• Coordinate daily office activities, office supplies, correspondence, equipment, and administrative requests.
• Provide timely administrative support to staff and escalate unresolved issues appropriately.
• Maintain company vehicle registers, trip records, maintenance schedules, and vehicle documentation.
• Coordinate routine vehicle servicing and repairs and escalate major faults or expenditure for approval.
• Prepare periodic administrative reports and maintain trackers for outstanding tasks.
• Ensure confidentiality, proper record keeping, and compliance with company procedures.

Requirements

• Minimum of an OND in Business Administration, Office Management, or a related discipline; HND/BSc is an advantage.
• 2–3 years of relevant experience in office administration or a similar role.
• Experience handling invoices, receipts, expense documentation, and filing systems.
• Proficiency in Microsoft Word, Excel, email, and digital record-keeping tools.
• Strong organisational, communication, and problem-solving skills.
• High level of integrity, accuracy, confidentiality, and accountability.
• Experience coordinating vehicle maintenance or logistics is an added advantage.

Ideal Candidate

The ideal candidate is dependable, detail-oriented, service-minded, and capable of managing multiple administrative responsibilities while maintaining accurate records and ensuring timely follow-up.