Executive Assistant at J-Six Group

Duties

• Handling basic book-keeping tasks.
• Devise and maintain office filing system
• Screen and direct phone calls and distribute correspondence
• Filing and retrieving corporate records, documents, and reports.
• Preparing reports, memos, invoices, letters, and other documents.
• Respond accurately to information requests either by Staff or clients
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Take dictation and minutes, prepare reports and documentation for meetings and appointments
• Act as the point of contact between the Managing Director and Staff, and internal/external clients
• Scheduling and coordinating appointments and meetings, maintaining an events calendar, and sending reminders.
• Extensively manage e-mails including checking incoming/outgoing emails and following up with the Managing Director as necessary.
• Working with the HR office to handle scheduling all staff meetings, coordinating the proceedings and accurately recording minutes from meetings.
• Assist with other ad-hoc administrative and project requirements as needed
• Observing best business practices and etiquette.

Requirements

• Bachelor's Degree in Accounting, Business Administration, Economics or Finance
• Minimum of 3 years working experience as a Personal/Executive Assistant or in the administrative capacity.
• Charismatic, coordinated and amiable.
• Ability to multitask and prioritize daily workload.
• Excellent communication and interpersonal skills.
• Must be able to act on confidentiality at all times.
• Proficiency in typing and report writing
• Proactive problem solver and flexibility is important.
• Outstanding organizational and time management skills.
• Fast learner and must be able to pay attention to details.
• In-depth knowledge of office management systems and procedures.
• Proficiency in MS Excel and appointment scheduling software such as MS Outlook, as well as call forwarding.
• Proximity to the job location is important

Salary & Benefit(s)

• N175,000 / Month (Net).
• HMO.