Executive Assistant at Elizabeth Maddeux

Location: Egbeda, Lagos

Description

• They are seeking a highly organized and proactive Executive Assistant to support senior management and ensure smooth daily operations.

Key Responsibilities
Executive Support:

• Manage calendars, schedule meetings, and coordinate appointments for senior executives.
• Organize travel arrangements, itineraries, and logistics for business trips.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Draft and review correspondence, reports, and presentations.

Communication & Coordination:

• Act as a liaison between executives, internal teams, clients, and regulatory bodies.
• Ensure timely dissemination of information to relevant stakeholders.
• Coordinate cross-functional projects and initiatives on behalf of executives.

Regulatory & Confidentiality Compliance:

• Handle sensitive and confidential information with discretion.
• Ensure all documentation and correspondence comply with company policies and pharmaceutical regulations.
• Assist in preparation for regulatory audits, board meetings, and executive reviews.

Office & Administrative Management:

• Maintain filing systems, databases, and records for the executive office.
• Oversee office supplies and equipment needed for executive operations.
• Support special projects and ad hoc requests from senior management.

Stakeholder & Event Management:

• Coordinate internal and external events, meetings, and executive briefings.
• Assist in managing relationships with clients, partners, and regulatory authorities.
• Support executive communications with professional networks and industry forums.

Key Performance Indicators (KPIs)
Executive Efficiency:

• Timeliness and accuracy in managing executive calendars and schedules.
• Percentage of meetings effectively coordinated without conflicts.
• Number of pending tasks and follow-ups completed on time.

Communication & Coordination:

• Timely dissemination of key information to stakeholders.
• Accuracy and professionalism of reports, correspondence, and presentations.
• Feedback from executives and internal stakeholders.

Compliance & Confidentiality:

• No breaches of confidentiality or regulatory compliance.
• Accuracy and readiness of documentation for audits or executive review.

Administrative Excellence:

• Accuracy and accessibility of filing systems and records.
• Timeliness of administrative tasks and ad hoc requests.
• Efficiency in managing travel, events, and logistics.

Stakeholder Engagement:

• Positive feedback from internal and external stakeholders.
• Successful coordination of meetings, events, and executive initiatives.
• Number of issues resolved proactively without escalation.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Marketing, Communications, Mass Communication, or a related field.
• 1–3 years of experience supporting senior executives, preferably in pharmaceutical, healthcare, or regulated industries.
• Strong knowledge of office management systems and procedures.
• Excellent communication, organization, and multitasking skills.
• High level of discretion and professionalism.

Skills & Competencies:

• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Communication and interpersonal skills.
• Proactive problem-solving and decision-making.
• Ability to work under pressure in a regulated, compliance-focused environment.

What We Offer

• Competitive salary - N150,000 - N200,000 monthly.
• Opportunity to work within a reputable pharmaceutical organization.
• Professional growth and learning opportunities.
• Supportive and collaborative work environment.
• Hands-on experience in regulated industry marketing.