Event Coordinator at HR-on-Wheels

Location: Ilupeju, Lagos

Overview

• They currently need an Event Coordinator who is responsible for sourcing for business opportunities, planning and implementing, and coordinating onsite management on highly complex meeting and conferences.
• Considerable travels, evening and weekend may be involved.

Job Responsibilities

• Prepare proposals and cost analysis for client’s mandate
• Make compelling presentation that shows in detail the organisation’s approach to meeting the client’s mandate
• Meet the client and responsible for negotiations
• Prepare meeting minutes and send to client
• Facilitate and ensure initial payment based on the organisation’s terms of engagement are adhered to
• Visit and select appropriate venues based on client’s mandate
• Consistently identify vendors that meet requirement and standards with competitive prices
• Responsible for selecting suitable vendors based on client’s mandate
• Communicate with client and give regular update and review on mandate
• Coordinate event logistics and ensure the client stays within agreed budget
• Ensure the account department makes necessary payment to services vendors based on how well they have meet stated requirement
• Handle final account and closure of event
• Prepare detail checklist for event team prior to event
• Identify prospective clients and market services to them

Job Requirements

• B.Sc in any discipline
• 3+ years relevant experience in event and hospitality space.
• Business development skills
• Presentation and communication skills
• Writing and reporting skills
• Analyzing, planning and organizing
• Delivering result and meeting customers’ expectations
• Ability to achieve personal work goals and objectives
• Knowledge of event coordination and management
• Considerable knowledge of venue selection and contract negotiation
• BudgetingFinancial skills
• Proven ability to decide and initiate actions
• Ability to lead and supervise
• Team spirit
• Excellent interpersonal and networking skills.