Document Controller at Nine Stars Limited

Job Summary

• We are seeking a meticulous, highly organized, and detail-oriented Document Controller to join our team at a leading real estate development firm.
• The ideal candidate will be responsible for managing, tracking, and maintaining all technical documentation and drawings from consultants, contractors, and internal teams across multiple real estate projects.
• This role is crucial in ensuring that all project documentation is accurate, up-to-date, and easily accessible to stakeholders.

Key Responsibilities
Document Management:

• Receive, register, file, and distribute all incoming and outgoing project documentation, including architectural, structural, MEP, and landscape drawings.
• Maintain a comprehensive and well-organized document control system (physical and electronic) in accordance with company standards and protocols.

Drawing Tracking:

• Maintain a central register for all design drawings, ensuring proper version control and timely updates from all consultants and design teams.
• Track and log drawing revisions, submission dates, and approvals.

Consultant & Contractor Coordination:

• Act as the primary point of contact for receiving documentation from consultants, contractors, and third-party vendors.
• Ensure timely collection and distribution of documentation and drawing submittals.

Review & Compliance:

• Verify document formatting, versioning, and numbering align with project and company standards.
• Support QA/QC teams by ensuring that only approved documents are used for construction or review.

Filing & Retrieval:

• Ensure systematic storage and easy retrieval of archived documents.
• Maintain the confidentiality and integrity of sensitive documentation.

Reporting:

• Generate regular reports and summaries on document status, submittals, approvals, and outstanding items.
• Assist the project manager with document-related queries and audits.

System Management:

• Use and maintain document control software (e.g., Aconex, Procore, SharePoint, or company-specific platforms).
• Provide basic support and training to team members on document control procedures and systems.

Qualifications & Skills

• Bachelor’s Degree or diploma in administration, construction management, engineering, or a related field.
• Minimum of 3 years of experience in a document control role, preferably within the construction or real estate development industry.
• Strong understanding of construction documentation, drawings, and document versioning.
• Proficient in MS Office Suite (Excel, Word, Outlook), and document management systems (DMS).
• Knowledge of common document control platforms like Aconex, Procore, or similar is an advantage.
• Excellent attention to detail and organisational skills.
• Strong communication skills and the ability to liaise with multiple stakeholders.
• Ability to work under pressure, manage priorities, and meet deadlines.
• Discretion and professionalism in handling confidential information.

What We Offer

• Salary: N150,000 - N250,000 monthly.
• Competitive salary and benefits.
• A collaborative and growth-oriented working environment.
• Exposure to landmark real estate projects and industry-leading professionals.
• Professional development opportunities.