Corporate Real Estate Senior Coordinator at C & I Leasing Plc

Job Profile / Summary

• Assists with maintaining daily operations of the Company’s Corporate Real Estate (CRE) activities by coordinating with vendors and contractors.
• Responsible for office moves, ergonomic assessments, shipping and receiving, kitchens, conference centre, and maintaining office standards.

Responsibilities
Concierge and Facilitation:

• Provides assistance with internal department communication (i.e., the intranet, SharePoint, Concierge)
• Assists with conference centre room booking, responsible for posting conference room schedules and coordinating conference centre set up and usage with business partners
• Responsible for the main lobby, welcoming guests, and visitors
• Coordinates special projects as needed (i.e., plans and organizes department or team events)
  Provides administrative support and coordination to larger department/business unit events.

Operations:

• Assists with day-to-day CRE operations including ticketing system and food services
• Seeks to continuously improve processes, systems and overall client satisfaction
• Ensures appropriate follow up with customers
• Provides direction and information to vendors, service providers and CRE staff as required to ensure excellent coordination and execution of work with minimal disruption
• Assists with the maintenance of CAFM system (Office space) that tracks the occupancy of staff, hoteling, and work order requests
• Assists with ergonomic assessments and proper desk setups
• Assists daily sorting, pickups and deliveries of all external and inter-office mail and supports employees on all mail and shipping requirements
• Supports the charging station program if applies at office.

Vendor Assistance:

• Assists and supervises contractors for maintenance and improvements.

Business Continuity:

• Assists safety team with fire evacuation and emergency training
• Assists with maintenance of emergency supplies and life and safety evacuation processes.

Facility Management:

• Conducts regular walk-throughs to identify existing building issues and facilitate repairs
• Enforces SLA with landlords of leased office spaces
• Conducts regular planned preventive maintenance of office equipment/appliances as maintained in the schedule
• Responsible for purchasing new office furnishings.

Property Assistance Coordination:

• Responsible for new hire setup, inter-office shuffles, company moves, and terminations as it relates to Corporate Real Estate services.

Job Requirements

• Education: Minimum of an HND / BSc Degree in any discipline
• Experience: 5+ years of experience providing administrative support and exceptional customer service in fast-paced environments.

Skills:

• Strong analytical and organizational skills
• Effective communication skills
• Adept in multi-tasking
• Proficient use of Microsoft office tools
• Strong communication, negotiation, and interpersonal skills.