Contract Bidder Specialist at Walex Biz Nigeria Limited

Job Description

• We are seeking a skilled and detail-oriented Contract Bidding Specialist to manage the complete bidding and tendering process for the organization.
• The ideal candidate will prepare competitive proposals, analyze bid requirements, coordinate with technical teams, and ensure timely submission of high-quality bid documents that align with client specifications and organizational objectives.

Key Responsibilities

• Identify, monitor, and track tender opportunities from government portals, private organizations, and procurement platforms.
• Review RFPs, RFQs, EOIs, ITTs, and tender documents to fully understand requirements, scope, and evaluation criteria.
• Prepare bid/no-bid analyses and recommend strategic decisions to management.
• Coordinate the end-to-end bid process including bid planning, documentation, costing, and submission.

Proposal Development

• Compile all required documents including technical proposals, financial proposals, compliance forms, and supporting materials.
• Draft, edit, and format proposal content to meet client specifications and standards.
• Ensure accuracy, completeness, and quality of all bid submissions.
• Customize proposals based on client needs, industry standards, and market trends.
• Work closely with technical, finance, legal, operations, and project teams to gather required inputs.
• Obtain project timelines, costing estimates, technical descriptions, and company credentials.
• Manage internal bid timelines and follow-up to ensure deadlines are met.

Documentation & Compliance

• Ensure all bid documents meet regulatory, client, and internal compliance requirements.
• Maintain an updated library of company profiles, CVs, certifications, case studies, and project references.
• Verify that all mandatory documents (e.g., CAC, tax clearance, compliance certificates) are current.

Submission & Follow-Up

• Submit bids electronically or physically in line with client requirements.
• Track the status of submitted bids and prepare periodic bid performance reports.
• Follow up with clients to clarify requirements, attend bid openings, and respond to post-submission inquiries.

Market Research & Strategy

• Conduct research on potential clients, industry trends, and competitor activities.
• Recommend improvements to bidding strategies, processes, and templates.
• Support business development activities such as presentations, capability statements, and client meetings.

Job Requirement

• Minimum of 3–5 years experience in bidding, tendering, or proposal development.
• Strong understanding of RFP/RFQ processes, proposal writing, and contract acquisition.
• Excellent writing, editing, and document formatting skills.
• High attention to detail and ability to meet strict deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), PDF tools, and document management systems.