Company Secretary / Office Assistant at Fannix Technologies Limited

Job Summary

• As the Company Secretary and Office Assistant, you will play a pivotal role in ensuring the efficient operation of our office.
• You will not only provide critical administrative support but also actively engage in client communication by responding to requests for quotes and inquiries.
• Your attention to detail, excellent communication skills, and ability to multitask will be key in your success in this role.

Key Responsibilities
Administrative Duties:

• Maintain and organize company records, documents, and files.
• Schedule and coordinate meetings, appointments, and travel arrangements for management.
• Manage office supplies and ensure the office is well-stocked.
• Perform general clerical tasks, such as photocopying, scanning, and filing.
• Handle incoming and outgoing mail and correspondence.
• Assist in preparing reports, presentations, and other documents.

Client Communication:

• Respond promptly and professionally to client requests for quotes.
• Handle inquiries from clients regarding our products/services, pricing, and delivery.
• Maintain a high level of customer service in all client interactions.
• Keep detailed records of client communication for reference and analysis.

Office Organization:

• Ensure the office environment is organized, tidy, and presentable.
• Manage office equipment and arrange for maintenance when necessary.
• Coordinate with vendors and service providers as needed.
• Support colleagues in various administrative tasks when required.

Compliance and Legal Support:

• Assist in maintaining compliance with company regulations and legal requirements.
• Prepare and maintain documentation related to company secretarial duties.
• Support the preparation of legal documents and contracts as needed.

Qualifications

• OND / HND / B.Sc / B.A in Business Administration, Secretarial Studies, or a related field preferred.
• Proven experience in administrative or secretarial roles.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Customer-focused with a professional and friendly demeanor.
• Knowledge of basic office equipment and software applications.

Preferred Qualifications:

• Familiarity with oil and gas operations.
• Previous experience in a similar role within oil and gas.
• Knowledge of legal and compliance requirements.