Chief Accountant at UNOCASA Limited

Job Scope

• To manage company financials and accounts with respect to petty cash, client invoicing, country Taxes, documentation for transactions, monthly accounting reports, expenses / back charging, budgeting and cash requests

Duties and responsibilities
Support the daily expenses of the organization, including the management of the petty cash, supplier invoices, preparation of monthly expenses report:

• Petty Cash: Prepare a monthly fund request based on operational needs,
• Manage the petty cash and record the movements in Excel. Obtain all supporting documentation for all transactions. Prepare a monthly accounting report and communicate it to finance team in Monaco.
• Manage the supplier payment requests and back charging vouchers: weekly summary of invoice to pay with back charging information to be sent along with supporting documents.
• Manage budgeting and cash requesting if cash levels are low.
• Develop financial plan and provide financial advisory support to Management and Board
• Develop matrices that monitor Profit and Cost Units
• Intercompany Account Management: Manages the intercompany accounts with partners and shipowners
• Foreign Exchange Coordination: Sources for foreign exchange from reputable sources and competitive rates for the company
• Supplier Management: Follow up on credit terms obtained from suppliers and ensures company meets those credit terms
• Credit Control: Monitors client invoicing processes and DSOs. Maintain relationships with staff of client’s organizations in the finance/accounts departments
• Government Authorities: Ensures company makes payments for all licences, permits and tariffs before expiration
• Budget: Prepares Annual budget in conjunction with Head office and also monitors budget performance
• Taxation: Manage the tax consultant hired by company and ensure all tax payments are budgeted for and payments with companies Tax clearance certificates always up to date
• Audit: Work closely with Head Office and external auditors for audits
• PO Management – Develop and maintain the PO structure
• Maintain, monitor and review all files held by the organization including the input and retrieval of information, as and when required:
• Supplier invoices,
• All mails and documentation in order to support invoicing to customers (food provision, hotel, signature on official vessel document like presence sheet)
• Keep clear and tidy records of all financial documentation (filing of invoices, tax and legal documentation)
• Deduction from supplier payments: gather official documentation and table recapitulative to monitor and communicate monthly to partner.
• VAT to prepare upon start.
• CIT: Declaration, supporting document.
• Visit clients and customers to improve cash recovery.
• Support and assist with the operational management of the office, including liaising with suppliers, building administrator as and when required (focal point between suppliers and operational/financial management).
• Set up and operate an appropriate administrative system to ensure smooth running of the office.
• Be the main contact with the local bank/s, providing local support to treasury team in Head Office.
• Work on SAGE accounting software as appropriate.
• Assist in other matters assigned by the immediate superior and/or the Management.

Skills and Requirements

• Finance / Accounting Diploma / Degree with approximately 4-5 years of study
• 7 – 10 years of experience in a similar role, preferably in the Shipping or Oil and Gas Industry, but not essential.
• Must be a Chartered accountant registered with ICAN or ACCA
• Professional certification in Taxation
• Must speak reasonable level of English