Administrative Supervisor at West Africa Vocational Education (WAVE)

Key Responsibilities

Administration & Resource Management

• Ensure availability and distribution of material resources such as uniforms, books, stationery, and toiletries for smooth school operations.
• Oversee the maintenance and upkeep of school infrastructure, materials, and equipment.
• Maintain and update inventory and asset registers for accountability.
• Supervise all communication systems and ensure bills are settled on time.

Team Supervision & Facility Oversight

• Supervise hygiene staff (cleaners), gardeners, cooks, and related personnel in collaboration with the HR Manager.
• Ensure high standards of cleanliness across school premises and classrooms.
• Supervise carpentry, plumbing, electrical, and other maintenance activities.
• Conduct monthly stock-taking and report findings to the Principal and ED, IT.

Vendor & Stakeholder Management

• Vet and verify supplier claims, invoices, and service reports.
• Liaise with contractors and vendors to ensure timely delivery of services.
• Negotiate with suppliers where necessary to secure favorable terms.

Event & Record Management

• Organize school events and ensure all logistics are well-coordinated.
• Maintain proper record keeping and documentation of administrative activities.
• Print, photocopy, and distribute study materials and other school documents as required.

Requirements

• B.Sc. or HND in any Social Science or related field.
• Minimum of 3 years’ experience in Administration, CRM, or a related field.
• Strong communication and negotiation skills.
• Excellent problem-solving skills and attention to detail.
• Ability to work effectively with staff, vendors, and management.
• High level of integrity, professionalism, and organizational awareness.

Key Skills & Competencies

• Team player with strong interpersonal skills.
• Excellent oral and written communication.
• Ability to prioritize tasks and manage time efficiently.
• Results-focused with a commitment to excellence.
• Proactive, creative, and solutions-oriented.