Jobs at West Africa Vocational Education (WAVE)

Key Responsibilities

Administration & Resource Management

• Ensure availability and distribution of material resources such as uniforms, books, stationery, and toiletries for smooth school operations.
• Oversee the maintenance and upkeep of school infrastructure, materials, and equipment.
• Maintain and update inventory and asset registers for accountability.
• Supervise all communication systems and ensure bills are settled on time.

Team Supervision & Facility Oversight

• Supervise hygiene staff (cleaners), gardeners, cooks, and related personnel in collaboration with the HR Manager.
• Ensure high standards of cleanliness across school premises and classrooms.
• Supervise carpentry, plumbing, electrical, and other maintenance activities.
• Conduct monthly stock-taking and report findings to the Principal and ED, IT.

Vendor & Stakeholder Management

• Vet and verify supplier claims, invoices, and service reports.
• Liaise with contractors and vendors to ensure timely delivery of services.
• Negotiate with suppliers where necessary to secure favorable terms.

Event & Record Management

• Organize school events and ensure all logistics are well-coordinated.
• Maintain proper record keeping and documentation of administrative activities.
• Print, photocopy, and distribute study materials and other school documents as required.

Requirements

• B.Sc. or HND in any Social Science or related field.
• Minimum of 3 years’ experience in Administration, CRM, or a related field.
• Strong communication and negotiation skills.
• Excellent problem-solving skills and attention to detail.
• Ability to work effectively with staff, vendors, and management.
• High level of integrity, professionalism, and organizational awareness.

Key Skills & Competencies

• Team player with strong interpersonal skills.
• Excellent oral and written communication.
• Ability to prioritize tasks and manage time efficiently.
• Results-focused with a commitment to excellence.
• Proactive, creative, and solutions-oriented.

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Key Responsibilities

Facility Management & Maintenance

• Ensure all facilities management practices comply with health, safety, and environmental requirements.
• Conduct routine inspections of all school buildings, equipment, and infrastructure to assess condition and functionality.
• Prepare and implement preventive maintenance schedules for all equipment and systems.
• Coordinate and supervise maintenance staff (plumbers, electricians, carpenters, etc.) to ensure timely repairs and upkeep.
• Oversee renovations, refurbishments, and building projects to meet quality standards.

Utilities & Vendor Management

• Maintain a continuous supply of essential utilities, including power generation and water supply.
• Monitor energy usage and implement strategies for cost efficiency.
• Liaise with procurement and stores management to ensure timely sourcing of maintenance materials.
• Manage vendor relationships and monitor contractor performance to ensure compliance with service-level agreements.

Planning & Reporting

• Forecast facility needs and prepare plans for future improvements or upgrades.
• Document and report facility maintenance activities, issues, and completed work.
• Enforce compliance with school policies regarding the use of facilities by staff and students.
• Build strong working relationships with internal stakeholders and external vendors.

Requirements

• B.Sc. or HND in Electrical, Mechanical Engineering, or a related technical field.
• Minimum of 2-3 years’ relevant experience.
• Strong knowledge of maintenance procedures, operating requirements, and safety regulations.
• Excellent communication and interpersonal skills, with the ability to engage staff and vendors.
• Health and safety training credentials (required).
• Strong organizational, planning, and problem-solving skills.
• Willingness to work extended hours occasionally, when required.
• Proficiency with basic computer tools for reporting and documentation.

Key Skills & Competencies

• Organized, proactive, and service-oriented approach to work.
• Ability to prioritize workload and work independently.
• Strong leadership and people management skills.
• Excellent attention to detail and commitment to quality.
• Good communication skills and ability to collaborate across teams.